Front Desk Coordinator

Job Description

We are looking for a Front Desk Coordinator to join our team in Walnut Creek, California. This is a Contract to permanent position ideal for someone who thrives in a fast-paced environment and is passionate about delivering exceptional service. The right candidate will excel in multitasking, managing administrative tasks, and maintaining a welcoming atmosphere for guests and staff.

Front Desk Coordinator Responsibilities:

• Greet and assist visitors, ensuring a positive and detail-oriented first impression.

• Manage a multi-line phone system, directing calls to appropriate departments efficiently.

• Perform administrative tasks such as data entry, filing, and organizing documents.

• Coordinate concierge services, addressing inquiries and providing information as needed.

• Maintain office supplies inventory and ensure the reception area is well-organized.

• Schedule appointments and meetings, coordinating calendars as necessary.

• Handle incoming and outgoing correspondence, including emails and physical mail.

• Collaborate with team members to support daily office operations.

• Use Microsoft Word, Excel, and Outlook to create and manage documents and communications.

• Provide exceptional customer service to clients, guests, and staff.

If you are interested in this Front Desk Coordinator position, please submit your resume today!• Minimum of 2 years of experience in a front desk or administrative role.

• Proficiency in using Microsoft Word, Excel, and Outlook.

• Strong interpersonal skills with the ability to communicate effectively and professionally.

• Experience answering and managing multi-line phone systems.

• Solid organizational skills and attention to detail.

• Ability to perform data entry tasks accurately and efficiently.

• Excellent customer service skills with a focus on creating a welcoming environment.

• Capability to handle multiple tasks and prioritize work in a busy setting.