Administrative Assistant/Accounts Receivable

Job Description

We are seeking an Administrative Assistant for one of our clients in the Franklin, WI area.

The administrative assistant needs to handle all reception and phone duties professionally and perform the routine Accounting and Purchasing functions.

1st shift position, Monday through Friday, 8:00 am to 4:30 pm.

The wage depends on experience, $25.00 to $30.00 an hour.

Job Duties:

1. Greets visitors and notifies appropriate internal contacts.

2. Handles all incoming phone calls in a courteous, businesslike manner.

3. Processes customer purchase orders by reviewing them for accuracy and entering them into the shop management software.

4. Performs sales activities such as pre-quoting and pricing. Enters quotes into shop management software and submits them to customers.

5. Accounts receivable duties include invoicing customers, following up on payments, and submitting monthly statements to customers.

6. Handles the routine purchase of office supplies and orders equipment and supplies for the plating operations as directed by management.

7. Performs other office functions as directed by the Office Manager.

Knowledge and Abilities Required:

1. Courteous and businesslike telephone and receptionist skills.

2. Strong computer skills.

3. Good verbal and written communication skills.

Education/Training Required:

High school graduate with additional courses in computer skills and basic accounting. A college degree a plus.

Work Environment: A typical office work environment with occasional exposure to shop conditions.

An interview is required.

Company Description

On-Site Staffing Services is a family owned and operated employment placement agency taking a hands-on approach to creating a skilled workforce in the greater Milwaukee area. As a fully accredited women- and minority-owned business, we value the need for diversity in the workplace and take pride in fostering client relationships.

Full-time