Residency Program Manager

Join our mission-driven team as a Residency Program Manager, where you'll play a key role in coordinating and supporting the daily operations of a community-based Family Medicine Residency Program.

This full-time, permanent position offers the opportunity to work closely with residents, faculty, and leadership in a dynamic, academic healthcare environment.

You'll help ensure the program meets accreditation standards while creating a positive and structured experience for medical trainees.

Schedule: Monday through Friday, 8:00 a.m.

- 5:00 p.m.

Essential Duties and Responsibilities: Oversee the daily operations of the residency program, including coordination of tasks delegated to departmental staff.

Partner with the Program Director to ensure curriculum, schedules, and program activities align with ACGME and institutional accreditation standards.

Collect, compile, and submit required data for surveys, accreditation reports, internal reviews, and other reporting needs.

Schedule and manage resident interviews, site tours, and applicant social events.

Prepare agendas, record minutes, and track action items for board and committee meetings.

Coordinate resident schedules, including clinical rotations, call shifts, and didactic sessions.

Organize and support special events such as graduation, scholars' day, and resident retreats.

Maintain accurate and up-to-date records for residents, faculty, and program requirements.

Stay informed on evolving licensure, immigration, and accreditation policies.

Support a collaborative and professional culture among residents, faculty, and administrative staff.

Education and Experience: Bachelor's degree in business, Healthcare Administration, Education, or a related field required Minimum of 2-3 years of administrative experience in an academic or healthcare setting required Experience working in graduate medical education or with ACGME requirements strongly preferred Proficiency in Microsoft Office (Word, Excel, PowerPoint) and willingness to learn new systems (e.g., residency management platforms) Strong communication, organization, and time management skills Ability to handle sensitive information with professionalism and confidentiality Must be detail-oriented, self-motivated, and able to work independently and as part of a team Willingness to obtain Certification as a Training Administrator of Graduate Medical Education (C-TAGME) Compensation and Benefits: We offer a competitive salary and comprehensive benefits package, including: Medical, dental, vision, and life insurance 401(k) plan with a 6% employer match Opportunities for professional development, including support for C-TAGME certification Supportive work culture and a mission-focused environment We're looking for a highly organized, proactive professional who thrives in a fast-paced academic setting and takes pride in supporting the success of future physicians.

If you're passionate about education, healthcare, and building strong systems for training, we'd love to hear from you!