Executive Assistant

Job Description

Job Description:

Boutique law firm located in Newark, NJ that specializes in Real Estate, Economic Development, Education, Government Affairs and Litigation, is seeking an experienced, detail-oriented, and highly organized Executive Assistant to join its dynamic team. This role will directly support the Founding Partner. The ideal candidate will have 2+ years of experience supporting attorneys, prior law firm experience, and be proficient in MS Office Suite, and work well in a fast-paced environment. This is a fully on-site position.

Job Duties:

Manage the founding partner’s busy calendar using MS Outlook.

Arranging / sending out virtual meeting links to clients and government officials.

Performing client intake; preparing retainer letters.

Answering phone and taking messages.

Preparing / sending out invoices.

Travel arrangements.

Editing legal documents and performing other administrative tasks as needed.

Requirements:

2+ years of experience supporting attorneys.

Prior law firm experience.

Proficient in MS Office Suite and Zoom.

Strong attention to detail, ability to multitask, and collaborative team-player.

Full-time