Admin Assistant- Animal Shelter

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WASHINGTON COUNTY

Job Description Administrative Assistant

Washington County Courthouse, 280 North College Avenue, Fayetteville,

Arkansas 72701 ? phone: ? fax:

?Website:

Date Revised:

ADMINISTRATIVE ASSISTANT

Job Code: 3

Exempt: No

Department: Animal Shelter

Safety Classification: Non-safety sensitive

Reports To: Officer Manager

Location: Washington County Animal Shelter

SUMMARY:

Works under the supervision of the Office Manager, performing many of

the same duties plus

others as assigned.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

? Takes phone calls and assists visitors to shelter, providing requested

information,

directing visitors to proper area, and routing phone calls to proper

office.

? Takes adoption applications, screens them, makes necessary phone calls

and refers them

to Director with recommendation.

? Prepares adoption packets, assist adopters, collects adoption fee, and

presents adopted

animal.

? Assists Office Manager with adoption follow-ups.

? Works surrender desk, scheduling and accepting surrendered and stray

animals and

sending them to proper holding area.

? Enters animal data into computer and assists in maintaining accurate

and timely animal

records.

? Assists citizens reclaiming owned animals and collects appropriate

fees.

? Takes and maintains both lost and found animal reports.

? Receives and distributes shelter supplies.

? Perform any other related duties as required or assigned.

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WASHINGTON COUNTY

Job Description Administrative Assistant

Washington County Courthouse, 280 North College Avenue, Fayetteville,

Arkansas 72701 ? phone: ? fax:

?Website:

? Schedule and sign appropriate documentation needed by volunteers and

community

service workers.

? Media relations, record KNWA Pet of the Week and 40/29 Pets on Set

segments in the

absence of the Kennel Supervisors.

? Supervises work performed by part-time Administrative Assistants.

Responsible for

accuracy and completion of daily tasks.

? All other duties as assigned.

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform

each essential duty

mentioned satisfactorily. The requirements listed below are

representative of the knowledge,

skill, and/or ability required.

EDUCATION and/or EXPERIENCE:

Mental alertness and adaptability to office and field area work

routines. Equivalent to four years

high school, with particular emphasis during high school in office

skills, shop skills, or others,

plus 12 to 18 months related experience and/or training. Or equivalent

combination of education

and experience. Must have knowledge of Excel and Microsoft Word.

RESPONSIBILITY FOR FUNDS, PROPERTY and EQUIPMENT

Maintains monetary transactions, balances cash drawer, and prepares

nightly deposit records.

Responsible for upkeep and maintenance of office equipment such as desk

top computer, lap

tops, copier and printer.

ANALYTICAL ABILITY / PROBLEM SOLVING

Moderately structured. Fairly broad activities using moderately

structured procedures with only

generally guided supervision. Interpolation of learned things in

somewhat varied situations.

SUPERVISORY RESPONSIBILITIES

Supervises 2 part-time non-supervisory employees. Carries out

supervisory responsibilities in

accordance with the organizations policies and applicable laws.

Responsibilities include

training employees; planning, overseeing daily operations, ensuring

polices are followed,

assigning and directing work; apprais ing performance, addressing

complaints and resolving

problems.

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