Assistant Community Manager

Job Details

Whitehall, OH

Full Time

Description

Assistant Community Manager

The Enclave- Columbus, OH

DUTIES/RESPONSIBILITIES

Interact positively at all times with residents and the public to enhance the community image and ensure superior resident retention.

Maintain confidentiality at all times related to prospect or resident information.

Lease apartments: this includes taking telephone inquiries, greeting prospects, showing apartments, taking applications and deposits, verifying income and credit information, following up with all prospects, and ensuring that leases and annual certifications are renewed on a timely basis.

Maintain the community's curb appeal, ensuring it always remains welcoming and attractive.

Maintain secure handling of rents and all monies on site, daily deposits and record keeping.

Oversee the process of collecting and posting all rents, tracking collections, pursuing delinquent accounts, issuing notices to residents, and attending proceedings in court as needed.

Properly screen and score rental applicants, control of delinquency and prompt processing of bad debt files to collections.

Create and maintain a customer centered service culture by demonstrating proactive hospitality with prospects, residents, family members and fellow community associates.

Administration of the community’s operating budget, including the control of monthly expenses using a budget control log, where applicable.

Assemble complete and detailed credit and income information, along with necessary verification documents for prospective residents’ approval and re-certification, and forward to Compliance for approval.

Maintain and ensure each resident file is in compliance with all SHFA commitments and any other governmental commitments. Ensure each resident file complies with any and all lender and investor commitments.

Track scheduled unit inspections via unit inspection log and make sure preventative maintenance is completed.

Sign-off vacant units as market-ready and provide feedback/work orders needed to maintain company standards.

Inspect (walk) the property daily, and schedule capital improvements and repairs. This includes collecting three bids based on common specs and forwarding to the Regional Manager for approval.

Ensure that all financial reporting, records and paperwork are performed correctly and in a timely manner.

Review capital maintenance recommendations, and forward to the Regional Manager for approval.

Maintain a constant awareness of neighborhood market conditions.

Ensure all residents conduct themselves per the terms of the lease and rules/regulations.

Develop and implement positive resident relations programs for the property.

Participate in company-sponsored continuing education and training seminars.

Timely reporting of any worker’s compensation work-related injuries to People Operations, Regional Manager, and Incident Reporting.

Timely reporting of any property loss or liability-related issues for staff members, residents, and/or guests.

Read and be familiar with policies and procedures.

Train all staff as needed.

Respond to e-mails promptly.

Take required and assigned training courses in a timely manner.

Dependable and able to report to work according to schedule and on time.

Learn and be able to function within company-related software.

Effectively communicate with residents, associates, and vendors.

Perform other related duties or training as assigned.

BENEFITS

We offer competitive wages and annual bonus opportunities. Benefits include:

Medical, Dental and Vision

Short Term Disability and Life Insurance

401k with Company Match

100% Employee-Owned Company with the Employee Stock Ownership Plan (ESOP)

Cell Phone Discount

12 Days Paid Time Off

8 Paid Holidays & 2 Floating Holidays!

Fitness Reimbursement

WHO WE ARE

Woda Cooper Companies, Inc. is a rapidly growing development, construction, and property management organization dedicated to the creation of quality affordable housing to benefit those who need it most. We are an employee-owned, passion-driven group that changes each community of which we are a part. We manage over 14,000 housing units in 16 states, proudly serving seniors, veterans, and other economically challenged groups. We seek ambitious, talented individuals who want to grow with a rapidly expanding company whose success is not only measured in dollars and cents, but in lives changed. With a development portfolio of $1.5 billion, Woda Cooper consistently ranks among the top affordable housing developers and owners in the country by Affordable Housing Finance.

Qualifications

REQUIRED SKILLS AND ABILITIES

Outgoing, friendly attitude and ability to make others feel welcome and comfortable.

Excellent interpersonal skills with good sales and customer service skills.

Excellent verbal and written communication skills.

Detail-oriented and organized.

Demonstrated ability to lead and develop a team of associates.

Understanding of laws, guidelines, and best practices of property management.

Proficient in Microsoft Office Suite or related software.

Travel to community locations and surrounding markets required.

EDUCATION AND EXPERIENCE

Must be at least 18 years old with a high school diploma or GED.

Experience working in affordable housing programs including one or more of the following: LIHTC, Section 8, and HUD preferred.

Experience with property management-related software a plus.

Familiarity with Fair Housing laws preferred.

PHYSICAL REQUIREMENTS

Must possess a valid driver’s license and insurance.

Prolonged periods sitting at a desk and working on a computer and standing and walking, giving tours, and meeting with potential tenants.

Must be able to lift up to 15 pounds at a time.

Must be able to traverse a variety of properties with stairs and in a variety of weather.