Assistant Principal Secretary

Position: Secretary to the Assistant Principal

Campus: Dickinson High School

Wage/Salary Status: Nonexempt

Immediate Supervisor(s): Assistant Principal(s)/Campus Principal

Pay Grade: Per Compensation Manual

Days Employed: Per Compensation Manual

POSITION SUMMARY:

Facilitate the efficient operation of the administrator's office

Provide clerical services to the administrator and other staff members QUALIFICATIONS:

Education:

High School diploma or GED Special Knowledge/Skills:

Have thirty (30) semester hours of college credit with some business orientation or equivalent business school training or

Five years of general clerical/secretarial experience or

Three years of experience as an Educational Secretary

Office management skills

Basic computer skills

Effective interpersonal skills

Knowledge of basic accounting procedures

Ability to work congenially with school administrators, instructional personnel, support staff members, and others MAJOR RESPONSIBILITIES:

These statements are intended to describe the major purpose and responsibilities assigned to this job and are not intended to represent an exhaustive list of all responsibilities, duties, and skills required.

Promote good public relations by assisting students, teachers, and parents

Schedule meetings and appointments for the assistant principal

Originate, draft, distribute, and file documents that are essential to the operation of the office

Maintain accurate files for the assistant principal

Monitor student attendance records

Make daily attendance calls to parents

Oversee daily student check-in/check-out procedures

Assist in report preparation

Receive incoming calls, take reliable messages, and route messages to appropriate staff

Greet visitors, determine their needs, and direct them to the appropriate person or office

Communicate with school personnel regarding student discipline

Facilitate and oversee daily office operations

Assist the school receptionist with receiving incoming calls, taking reliable messages, and routing community members to the appropriate staff

Assist the campus administrator in the needs of running the business of the school and perform any duties as assigned by the campus administrator EQUIPMENT USED:

Computer, printer, modem, typewriter, copier, fax machine WORKING CONDITIONS:

Ability to perform a variety of duties concurrently

Ability to maintain control in stressful situations

Work in a small office environment with frequent interruptions