Central Payroll Operations Supervisor - Accountant III - Hybrid

Department Information

This position is only open to Colorado state residents.

Note: This posting may fill more than one vacancy.

Thank you for your interest in working for the State of Colorado. Join us and find meaningful work in public service to our state and its residents, helping to make Colorado a great place to live and work in. Please watch the short video below for tips on applying.

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Colorado for All Philosophy: Colorado for All means working toward a Colorado where everyone has the opportunity to succeed. It means we support the basic human rights of our neighbors regardless of gender, race, ethnicity, religion, national origin, age, sexual orientation, gender identity, citizenship status, education level, disability, socio-economic status, or any other visible or invisible identity.

The Department of Personnel & Administration (DPA) is the foundation for dependable state government, leading with responsiveness, integrity, and teamwork. We provide services to other government agencies and all Coloradans by taking bold initiative toward a government with engaged employees, innovative solutions, and constructive partnerships.

DPA provides a wide range of programs and services, from custodial & maintenance to financial and human resources support, which assist other state agencies in fulfilling their missions. At DPA, there are countless opportunities to contribute to meaningful work that supports and serves the people of Colorado. The wide variety of positions in DPA allow individuals to learn about state operations and provide for long-term career growth.

If your goal is to build a career that makes a difference and build greater public confidence in good government, consider joining the dedicated people of the State of Colorado; it's a chance to combine your expertise with public service. Our professionals strive to support state government and the residents of Colorado. Customer service is a key component for every position in state government as is the focus on ideas and ways to redesign the delivery of services in making state government more.

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Why We Want You:

We want your expertise, positive energy, drive to succeed, and love of this great state as we work to elevate the expectations Coloradans have of their government.

What You'll Get From Us:

In return for the skilled work you do, DPA provides a competitive compensation and benefits package to accompany employment opportunities. Please see the Benefits Overview video for details on the benefits offered to employees.

Description of Job

This supervisor position will be part of the central payroll unit team Supports the Statewide Payroll Operations Manager in supervising the day to day activities on the CHOP, garnishment and auditing desks.

The responsibility will include ensuring all daily and payroll activities performed by the central payroll unit (biweekly, monthly, and adjustments runs) are processed accurately and on time for all agencies under the Statewide Payroll Operations Manager purview.

This position ensures that IRS regulations, State statutes, and Office of the State Controller policies are adhered to, and recommends changes to the payroll system to meet revisions in regulations, statutes and policies to the Statewide Payroll Operations Manager.

This position will participate in the internal central payroll unit projects that directly impact the daily and payroll activities performed by the central payroll unit.

This position is a consultant and liaison to all team members within the central payroll unit by implementing internal central payroll unit policies, and communicates directives and provides training to internal stakeholders in various areas. Consults with the Statewide Compliance & Project Manager to adapt procedures to meet changes in state and federal regulations and provides suggestions for modifying these procedures.

This position provides payroll operations guidance to all central payroll team members and works closely with the Statewide Payroll Services Controller.

This position will be the unit supervisor for three staff and need to be onsite periodically.

A summary of the duties and responsibilities will include, but are not limited to, the following:

Central Payroll Operations Supervisor

Oversees daily payroll operations by the central payroll unit.

These duties include:

Ensuring integrity, strong internal controls, and compliance with federal and state(s) statutory regulations

This encompasses the central payroll unit’s execution of processing end- to-end payroll operations including:

payroll biweekly, monthly, and adjustment processing runs

wage attachments

wage processes and payouts

manual checks processing

payroll reconciliations

internal and external payroll audits

new hire, transfers and off boarding of employees

up to date standard operating procedures for business continuity

This desk will handle

Agency Transfers

Agency delete duplicates

Agency benefits corrections and deletes

SSN Corrections

Other one-off requests from agencies

Ensuring warrants are processed accurately and timely based on data submission from agencies.

Must have the ability to manually calculate payroll checks and discuss outcomes with HR and payroll professionals.

Adheres to statewide policies, and communicates directives and provides training to stakeholders in various areas managed by this unit.

Adapts accounting and payroll procedures for changes in new state or federal regulations.

Provides one-on-one support internally to central payroll operations staff to address and advise unique agency operational issues, correct problems, and improve controls.

Required to go into the office as needed for coverage, meetings, or other tasks that require in person duties.

Documentation, Standardization and Projects

Ensures that IRS regulations, State statutes, and Office of the State Controller policies are adhered to and recommends changes to the payroll system to meet revisions in regulations, statutes and policies to the central payroll leadership.

Consultant and liaison to all team members within the central payroll unit.

Through projects, implement internal central payroll unit policies, then communicate directives and provide training to stakeholders in various areas.

Adapts procedures to meet changes in state and federal regulations and provides suggestions for modifying these procedures.

Supervision

This position is responsible for supervision of the statewide payroll operations team that sets policies and determines processes to pay employees timely and accurately.

Direct the team to address agency issues as well as changes in the state fiscal rules, state statutes, and federal regulations.

Manage and guide daily work priorities and assignments and oversee effective and timely completion of tasks and projects.

Provide guidance and coaching to team members as needed. To include vacation request approval and coordination and timesheet sign-offs.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

*A Human Resources Analyst will only review the work experience/job duties sections of the online job application to determine whether you meet the minimum qualifications for the position for which you are applying. Cover letters and resumes WILL NOT be accepted in lieu of the official State of Colorado online application, but may be attached. Applicants must meet the minimum qualifications to continue in the selection process for this position. Work experience and qualifications must be specifically documented on your online application. Do not use "see resume" or "see attached" statements on your application. Resumes will not be reviewed for minimum qualification screening. If it is determined that you meet the minimum qualifications, your application will also be used as part of the comparative analysis process to identify a top group for further consideration.

Skills-Based Hiring This position is advertised in line with the Governor’s executive order (Executive Order 2022 015) (Download PDF reader) focused on skills-based hiring practices that focuses on the knowledge, skills, and abilities specific to the job and aligns the hiring process accordingly. Skills-based hiring reduces potential barriers for applicants and allows for reduced bias in the hiring process by providing a direct description of skills that are unique to the duties assigned to the position with a recognition that the applicant may have developed these skills through education, training or past experiences.

Residency Requirement:

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description:

H8A3XX ACCOUNTANT III

MINIMUM QUALIFICATIONS:

Experience Only:

Eight (8) years of relevant experience in an occupation related to the work assigned to this position

OR

Education and Experience:

A combination of related education (coursework requires 27 semester hours completed in accounting or auditing) and/or relevant experience in an occupation related to the work assigned equal to eight (8) years

Current, valid licensure as a CPA by the Colorado Board of Accountancy will count for six (6) years of the requirement

The exceptional candidate will possess the proven ability or accomplishment in the following preferred qualifications:

Previous State Service related to the work assigned to the position

Strong technical skills

Leadership abilities; confidentiality a must

Commitment to accuracy and compliance

Attention to detail

Strong problem solving skills

Conditions of Employment:

A pre-employment criminal background check will be conducted as part of the selection process.

Comparative Analysis Process The comparative analysis process for this position may consist of a structured application review, an online assessment and a structured interview.

Appeal Rights:

An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at within ten (10) calendar days from your receipt of notice or acknowledgment of the Department’s action.

For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules.

Supplemental Information

Employment Philosophy: The State of Colorado strives to build and maintain workplaces that value and respect all Coloradans. We are building a Colorado for All through a commitment to equal opportunity and hiring based on merit and fitness. The State is committed to non-discriminatory practices in hiring, employment, and advancement opportunities.

Accommodations: The Department of Personnel & Administration is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Heather Siegal