Human Resources Supervisor

Summary

This is the third of four levels in the Human Resources series.

Incumbents interpret, communicate, and apply human resource policies and procedures, maintain human resource records, and complete a variety of projects. Responsibilities may include recruiting qualified applicants; creating, updating and maintaining job descriptions, forms, and brochures; reviewing, maintaining and approving employee documentation and attendance tracking logs; compiling data and preparing a variety of reports; and providing human resource guidance to employees and supervisors. Incumbents may supervise lower-level human resources and/or administrative support staff.

Examples of Duties

(The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. Other duties may be assigned.)

Identifies, attracts, interviews, and qualifies applicants for all open positions including networking, utilizing online recruiting resources (NEOGov, CPPJ internal and external websites, social networks, professional organizations, trade groups) and coordinating job fairs.

Partners with Directors / Department Heads to develop, implement, and determine effective recruiting strategies and hiring decisions.

Oversees hiring processes and procedures. Assists Human Resources Manager in audits and reviews for compliance, efficiency, and cost effectiveness.

Maintains multiple departmental websites and initiatives including job postings, employee benefits, employee highlight videos, CPPJ branding videos.

Updates a variety of human resources reports and employee documents including job descriptions, employment contracts, disciplinary documentation, and employee status reports.

Participates in segregation of duties regarding payroll.

Organizes and directs time sensitive routine assignments including random drug screens and EEO reporting.

Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.

Remains abreast of current laws, standards, and governmental regulations to ensure compliance.

Tracks human resources records including employee tracking logs and/or related records.

Provides interpretation and analysis of human resource policies, procedures and practices for employees, supervisors, and applicants.

Performs research related to confidential human resources issues; compiles and evaluates data; prepares related reports.

Participates in the departmental budget process.

Prepares and presents related reports to Human Resources Director and / or Senior Management.

Performs other duties of a similar nature or level.

SUPERVISORY RESPONSIBILITIES

This position has supervisory responsibilities over other non-exempt HR, clerical/secretarial, and temporary staff. Carries out supervisory responsibilities in accordance with the Parish's policies and applicable laws. Responsibilities include interviewing, hiring and training employees; planning, assigning and directing work; appraising performance, disciplining employees, maintaining a healthy and safe working environment; recommending and advising staff on effective strategies to meet staffing and organizational goals; addressing complaints and resolving problems.

Requirements

EDUCATION AND EXPERIENCE

Bachelor's degree combined with three years of human resources experience and two years of supervisory experience; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Prefer Bachelor’s Degree in Human Resources, Business Administration, Public Administration, or a related field.

LICENSING REQUIREMENTS

Valid Driver's License as per State law or requirement.

Prefer Professional Human Resources (PHR) or Senior Professional Human Resources (SPHR) Certification.

QUALIFICATIONS

To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

KNOWLEDGE

Statistical computations related to human resources;

Basic website posting principles;

Computers and related software applications;

Supervisory principles and practices.

Training facilitation methods;

Curriculum development principles and practices;

Program evaluation methods;

Recordkeeping principles;

Human resource principles and practices;

Customer service principles;

Applicable Federal, State, and local laws, rules, regulations, codes, and/or statutes;

Analytical and research methods. SKILLS

Works independently with little direction or guidance;

Updating website postings;

Monitoring and evaluating employees;

Prioritizing and assigning work;

Coordinating and scheduling classes and/or training sessions;

Planning and facilitating training and employee events;

Researching training topics and materials;

Developing curriculum and preparing educational materials;

Evaluating learning;

Speaking in public;

Using computers and related software applications;

Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

Interpreting and applying policies and procedures;

Advising employees on human resources programs, plans, and processes;

Preparing written reports;

Maintaining and updating records;

Maintaining confidentiality;

Analyzing and researching data.

Supplemental Information

PHYSICAL REQUIREMENTS

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Positions in this class typically require: reaching, standing, walking, lifting, fingering, grasping, talking, hearing, seeing and repetitive motions.

Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.

Incumbents may be subjected to travel.WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts and risk of electrical shock.

The noise level in the work environment is usually moderate.NOTE

The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.