Accounting Manager

Job Description

Gleaners Food Bank of Indiana is the state’s largest hunger relief organization and one of the leading food banks in the Feeding America Network. In additional to vital hunger relief programs in our 21-county service area, we also operate Fresh Connect Central, a regional produce cooperative for Feeding America, serve as a contract reclamation site for Kroger Central Division, and are a staging site for FEMA disaster response.

This position manages the daily operations of the accounting department functions for Gleaners Food Bank with a focus on ensuring the timely and accurate delivery of financial statements and reporting. Performs a variety of specialized, technical, and clerical accounting and bookkeeping functions. Responsibilities include ensuring the completeness and accuracy of accounts receivable, accounts payable and other financial transactions and reporting. All responsibilities and duties will further Gleaners’ mission to be a leader in the fight against hunger.

Benefits:

17 paid holidays 3 Paid Sick Leave Day, Federal Holidays, 2 Volunteer Days & Birthday

Learning & Development Opportunities

Company paid vision, long-term disability, $50,000 life AD&D

Paid Life and Long-Term Disability Insurance

Maternal, parental & caregiver leave

On-site Gym

Wellness programs

403(b) Plan with up to 4% match

Monthly attendance bonus

Earn up to 10% incentive pay

Apparel allowance

Essential Functions of Accounting Manager:

Manage Accounts Receivable Process

Post payments received from customers, calculate monthly credits, and apply open credits to invoices

Work with other departments to resolve any questions from customers about their account

Send monthly customer statements

Deposit customer payments into appropriate bank account

Manage Accounts Payable Process

Enter accounts payable invoices & expense reports for payment according to company policy

Process bank journal entries to record

Print checks, assemble checks with invoices, get checks signed and mailed

Analyze and track expenses for specific accounts as requested by Director of Finance

Generate annual 1099’s

Manage Donation Revenue Process

Deposit donations into appropriate bank account and upload data from donation batches to general ledger

Participate in planning and execution of future upgrades and technology enhancements

Perform data entry and process gifts as needed

Implement quality control mechanisms, policies, procedures and guidelines for data entry

Oversee gift entry process to ensure accurate, timely processing & recording of donations in collaboration with the Development Department.

Download transaction data from credit card website / reconcile to batch reports

Review restricted revenue for accuracy and coordinate with staff to maintain data

Collaborate with the Development Department to ensure documentation of grants are accurate and available

Collaborate with the Development Department to ensure documentation of donations are accurate and available

Collaborate with the Development Department to ensure donor gift acknowledgement communications and other donor communication is performed in a timely manner

Monthly Closing Process

Reconcile bank statements

Record journal entries for payroll, accruals, prepaid expenses, fixed & other assets

Record revenue, inventory & restricted expense entries

Reconcile balance sheet and income statement accounts in general ledger

Complete month-end closing tasks

Submit monthly compliance reports/invoices

Assist Director of Finance with other month-end closing tasks as requested

Assist with year-end financial audit activities and the annual financial controls audit

Supervise, hire, train, motivate, coach, manage performance, discipline, and evaluate direct report

Oversee and assist departmental staff with process improvements

Other duties as assigned

Education and/or Experience of Accounting Manager:

Bachelor’s Degree or equivalent experience in accounting

Advanced understanding and application of accounting principles and practices

Experience in working in CRM, financial systems, Salesforce and/or other database systems, including input and reporting

Experience in direct leadership, indirect leadership, or cross-functional team leadership

Other Relevant Skills and Abilities of Accounting Manager:

Detailed oriented and organizational skills

Capacity to think strategically, as well as superior problem resolution skills

Ability to professionally communicate with diverse staff/volunteers/donors

Ability to perform math functions and calculate figures and amounts

Strong analytical and inquisitive mindset, capable of dissecting complex financial data

Strong leadership and people management skills, with a focus on mentorship and development

Excellent communication and interpersonal skills, fostering collaboration and knowledge sharing

Proficiency in leveraging technology and financial software for efficient accounting processes

Proactive problem-solving abilities, addressing challenges with innovative solutions

Detail-oriented with an unwavering commitment to accuracy in financial reporting

Ability to manage multiple tasks, work effectively under pressure, and meet critical deadlines

Demonstrated capability to operate independently, efficiently, and continuously strive for team success

Valid Driver’s License/clean driving record/must be insurable by GFB company vehicle insurance provider

Proficient in Microsoft Suite

Work Environment & Physical Demands of Accounting Manager:

Ability to push, pull, lift, move and carry up to 25 pounds at least 1% of the time

Ability to move within/between Department or Facility

Ability to sit and stand for long periods of time

Office/Warehouse/Distribution Environment

Work independently and with minimal supervision but seek clarification if needed to achieve success

Ability to work with others on a one-to-one basis as well as in groups

Frequent use of computer and software systems

The noise level in the work environment is usually moderate

Fast paced and deadline oriented

*Full description attached

Gleaners Food Bank is an Equal Employment Opportunity Employer and provides equal opportunities for employment and advancement for all individuals, without regard to race, color, national origin, religion, sex, gender identity, gender expression, sexual orientation, disability, age, marital status, family/parental status, pregnancy, leave status, genetic information, veteran status, creed, citizenship status, income derived from a public assistance program, political beliefs, reprisal or retaliation for prior civil rights activity, or any other status or category protected by applicable federal, state, or local law.

Full-time