Office Manager

Description

Responsibilities

Payroll Management

• Oversee payroll processing, ensuring timely and accurate payments to all employees.

• Manage payroll records and handle any payroll discrepancies or inquiries.

Property Management Support

• Assist in coordinating maintenance requests and vendor scheduling for property upkeep.

• Track property performance metrics and handle communication with tenants, ensuring prompt responses to their needs.

Bill Payment and Financial Management

• Manage and pay company bills, including utilities, property taxes, insurance, and vendor invoices.

• Maintained organized records of all transactions, monitored payment schedules, and ensured timely processing.

General Accounting and Bookkeeping

• Record daily financial transactions and update the company's financial records.

• Prepare monthly financial reports, including profit and loss statements, balance sheets, and expense tracking.

• Reconcile bank statements and manage accounts payable and receivable.

Administrative Support

• Handle general office management tasks, including supplies ordering, organizing files, and overseeing office cleanliness.

• Provide administrative support to executives and staff, coordinating meetings and managing office communications.

Tenant and Client Relations

• Act as the primary point of contact for tenants, answering questions and addressing any concerns related to rental agreements or property issues.

• Manage tenant onboarding and offboarding processes, including lease documentation and rent collection tracking.

This role would be key in ensuring smooth day-to-day operations and financial health for Our Home Investments, while supporting both tenant satisfaction and office efficiency.

• Optimize office policies and procedures to meet internal needs while upholding our business standards

• Keep office systems running smoothly including ordering office supplies, organizing filing systems, maintaining office equipment, optimizing the organizational budget, and scheduling meetings

• Lead office management including day-to-day operations, directing administrative assistants, and other secretarial duties

• Perform additional human resources and office administration duties as needed

• Maintain front-facing relationships with customers, contractors, service providers, and vendors

Qualifications

• General computer skills with Microsoft Office or similar systems

• Over 2 years of prior management experience or similar work experience in an office environment

• Must have graduated high school, received a G.E.D. or equivalent

• Displays strong communication, problem-solving, and time management skills