Administrative Assistant, Navy or USMC Experience

Job Description

Salary: $80K+ DOE

Connexus Hub is seeking a highly experienced Administrative Management Specialist to provide essential support to the command leadership. This position plays a critical role in managing and coordinating a variety of administrative programs and events across 18 training locations. This is a Key Personnel position requiring exceptional professionalism, independence, and executive-level administrative expertise.

Position Type:Full time, W2 salaried plus benefits

Travel: Occasional (as required for conferences and events

Key Responsibilities:

Provide daily support to the CENSECFOR Command Triad through executive-level administrative services.

Draft and review official correspondence, directives, reports, and forms for accuracy, formatting, and compliance.

Make complex travel arrangements and process travel orders and vouchers in accordance with regulations.

Plan and support CENSECFOR-hosted conferences, events, and briefings; assist with logistics, billeting, protocols, and meeting coordination.

Maintain calendars for the Commanding Officer, Executive Director, and the HQ conference rooms, including Audio Bridge scheduling.

Prepare and manage documents using a full suite of Microsoft Office tools (Word, Excel, PowerPoint) and publishing software.

Provide expert formatting and layout support for high-visibility publications such as newsletters, brochures, and technical briefings.

Review regulations and directives for compliance, clarity, and duplication/conflict resolution.

Oversee and process Commands Incentive Award Program documentation and certificates.

Required Qualifications:

Bachelors degree from an accredited institution and 3+ years of experience in a Navy administrative environment

OR

A minimum of 12 years of experience in a Navy or Marine Corps administrative environment.

5+ years of executive-level administrative experience within a Navy or Marine Corps environment.

Demonstrated experience in executive administration, event planning, itinerary development, and a thorough understanding of Navy protocol and military courtesies.

Recent experience (within the last 3 years) in administrative, presentation, protocol, and operational support.

Strong organizational and time management skills, with the ability to work independently and prioritize tasks effectively.

Excellent written and verbal communication skills.

In-depth knowledge of Navy and Marine Corps command structures.

Proficient in Microsoft Office Suite, with strong skills in formatting, layout, and document production.

Preferred Qualifications:

Experience managing cross-functional communication with subordinate commands, detachments, and field activities.

Prior involvement in drafting or reviewing policy directives or military instructions.

Familiarity with DOD travel regulations and administrative processing tools.

If you are a mission-driven professional with a proven track record in executive-level military administration, we want to hear from you.

Full-time