Program Manager of Accounting

Job Description

The Program Manager of Accounting establishes and maintains effective programs through hands-on, collaborative and strategic program management. The manager also supervises, and coordinates activities of personnel engaged in carrying out program goals.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Include the following: (Other duties may be assigned.)

Ensures accurate financials and compliant financial functions, evidenced by zero findings in annual independent audit

Maintains agency financial controls and adheres to Governmental Accounting Standards Board (GASB) guidelines and Generally Accepted Accounting Principles (GAAP)

Manages cash, investment, asset and budget functions

Manages medical billing, accounts receivable and payable functions and staff

Manages payroll (through ADP), tax and other legal filing requirements

Works with agency staff in grants management

Leads facilities management

Leads annual audit process

Maintains a program that meets agency strategy, goals, and regulatory requirements

Facilitates communication in program-related matters, maintaining strong collaborative relationships

Practices responsible stewardship of CCPHC resources/public funds, working collaboratively with the Section Chief to develop and manage the program budget

Maintains program SOPs and forms, works with Section Chief on development and revision

Monitors program performance and provides detailed reports, work plans and records to the Section Chief for action

Proactively provides feedback for improvements that improve quality, efficiency, cost savings, productivity, systems, and/or procedures

Ensures compliance with regulatory and CCPHC standards, and stays current on and advises Section Chief regarding program compliance changes

Recommends changes when warranted regarding goals, policy, procedure, and controls related to program initiatives

Utilizes data and continuous improvement processes to make evidence-based, forward looking decisions and to improve efficiency, cost savings, and productivity

Maintains accurate and organized program files according to Record Retention Schedule

Maintains strict confidentiality; adheres to all HIPAA guidelines/regulations

Reports for special assigned duties during a public health emergency, if applicable

Supervisory Duties

Management responsibilities include but are not limited to: Interviewing, on-boarding and training employees, planning, assigning and directing work, ensuring compliance with applicable regulations and organizational policy and procedure,

maintaining a healthy organizational culture, and identifying and managing issues or conflict as needed. The manager also ensures a competent workforce by coaching and developing staff, monitoring and evaluating employee development and performance, and providing positive reinforcement or appropriate discipline as referenced in the Personnel Policy Manual.

PUBLIC HEALTH CORE COMPETENCIES

Analytical/Assessment Skills

Assesses community health status and factors influencing health in a community

Determines quantitative and qualitative data and information needed for assessing the health of a community

Applies ethical principles in accessing, collecting, analyzing, using, maintaining, and disseminating data and information

Resolves gaps in data

Policy Development/Program Planning Skills

Develops options, goals and objectives for policies, programs, and services

Examines the feasibility and implications of policies, programs, and services and makes recommendations Implements policies, programs, and services and the organizational strategic plan

Monitors current and projected trends

Evaluates policies, programs, and services and implements strategies for continuous quality improvement

Communication Skills

Assesses the health literacy of populations served

Communicates in writing and orally with linguistic and cultural proficiency

Solicits input from individuals and organizations for improving the health of a community

Selects approaches for disseminating public health data and information

Conveys data and information to professionals and the public using a variety of approaches

Facilitates communication among individuals, groups, and organizations

Cultural Competency Skills

Recognizes the ways diversity influences policies, programs, services, and the health of a community

Ensures the diversity of individuals and populations is addressed in policies, programs, and services that affect the

health of a community

Describes the value of, and advocates for, a diverse public health workforce

Community Dimensions of Practice Skills

Identifies, suggests, establishes and maintains relationships that are affecting health in a community

Facilitates collaboration and establishes linkages between partners and key stakeholders

Distinguishes the roles and responsibilities of governmental and non-governmental organizations in providing programs and services to improve the health of a community

Explains the ways assets and resources can be used to improve health in a community

Engages community members to improve health in a community

Collaborates in community-based participatory research

Public Health Sciences Skills

Discusses the scientific foundation of, and the prominent events in the history of, the field of public health

Applies public health sciences in the delivery of the 10 Essential Public Health Services and the administration and management of programs

Retrieves evidence from print and electronic sources to support decision making

Determines limitations of evidence (e.g. validity, reliability, sample size, bias, generalizability)

Identifies the laws, regulations, policies, and procedures for the ethical conduct of research

Financial Planning and Management Skills

Explains the structures, functions, and authorizations of governmental public health programs and organizations

Identifies government agencies with authority to address specific community health need

Develops and implements policies and procedures

Participates in program budget development

Uses evaluation results to improve program and organizational performance

Motivates personnel for the purpose of achieving program and organizational goals (e.g., participating in teams, encouraging sharing of ideas, respecting different points of view)

Negotiates contracts and other agreements for programs and services and prepares proposals for funding

Uses financial analysis methods in making decisions about policies, programs, and services (e.g., costeffectiveness, cost-benefit, cost-utility analysis, return on investment)

Leadership and Systems Thinking Skills

Incorporates ethical standards of practice into all interactions with individuals, organizations, and communities

Describes public health as part of a larger inter- related system of organizations that influence the health of populations and explains the ways organizations work together or individually to impact the health of a community

Collaborates with individuals and organizations in developing a vision for a healthy community

Contributes to continuous improvement of individual, program, and organizational performance (e.g., mentoring, monitoring progress, adjusting programs to achieve better results)

Provides opportunities for, and ensures the use of, professional development opportunities by individuals and teams (e.g. training, mentoring, peer advising, coaching)

Modifies organizational practices in consideration of changes (e.g., social, political, economic, scientific)

QUALIFICATIONS

Bachelor’s Degree from an accredited four-year college or university in Accounting or related field is required

Two years of related experience is required; five years of experience is preferred

Two years supervisory experience leading teams is preferred

Excellent communication, computer, organizational, attention to detail, accuracy skills, and proficiency in Excel & financial software are required

The ideal candidate will be a self-starter with a strong capacity to prioritize and complete a variety of tasks in a timely, accurate manner

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

While performing the duties of this job the employee is frequently required to sit, stand, walk, talk, hear and use hands to perform office work

The employee must occasionally lift and/or move up to 25 pounds

Specific vision abilities required by this job include close vision and color vision

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

The noise level in the work environment is usually moderate

Full-time