IT Project Manager

Job Announcement: HR2025:64

Position Title: IT Project Manager

Advertising: Publicly

Department: Information Technology

Division: Tribal Chair’s Office

Immediate Supervisor: Chief Information Officer (CIO)

Department Director: Chief Information Officer (CIO)

Employment Status: Exempt

Position Type: Regular Full–Time

Mandatory Reporter: No

Background Check Required: Yes (data-sensitive) **

Opening Date: Tuesday, June 3, 2025

Closing Date: Tuesday, June 17, 2025 by 5:00 p.m.

Preference shall be given in accordance with the Title 33 (Tribal Employment Rights) of the Tribal Code/DFWP.

The Poarch Creek Indians place a high value on individuals who share our commitment to community, tradition, and progress. As Alabama's only Federally Recognized Native American Tribe, we take pride in a history that spans generations and is deeply rooted in resilience and cultural heritage. Our mission is to uplift the lives of our Tribal Members, preserve our traditions, and drive innovation for a thriving future. If you are passionate about serving with purpose and authenticity while fostering trust, unity, and growth, we welcome you to join us on this meaningful journey.

Overview

We are looking for motivated professionals who thrive on flexibility, take ownership through accountability, and are driven by a passion for innovation. In this role, you will have the opportunity to contribute your expertise, adapt to evolving challenges, and deliver impactful results that support our mission and goals. By fostering creative solutions and embracing new opportunities, you will play a key role in shaping a dynamic and forward-thinking environment.

Primary Objectives

The IT Project Manager is a professional staff member responsible for overseeing and driving the successful execution of IT projects from initiation to completion, ensuring alignment with organizational goals and delivering measurable results. This role supports the organization’s cycle of continuous improvement by ensuring IT services align with the strategic vision of the organization. The IT Project Manager will manage all phases of the project lifecycle, including initiation, planning, execution, monitoring, and closure. This role leads cross-departmental teams within the organization and collaborates with external vendor project teams to achieve project objectives. The IT Project Manager will ensure projects are delivered on time, within scope, and within budget, while adhering to quality standards and organizational values. This job description is not an all-inclusive list of the duties and responsibilities of this position. PCI Employees are expected to perform all duties and responsibilities necessary to meet the goals and objectives of applicable programs and departmental objectives, as assigned.

Professional Staff of the Poarch Creek Indians will consistently demonstrate the abilities to influence, innovate, flex their style, and problem solve along with a strong commitment to embodying the core values of the Poarch Creek Indians, which include Perseverance, Opportunity, Accountability, Respect, Culture, and Honesty.

Essential Functions

Leads all phases of the project lifecycle, from initiation through closure.

Develops and manages comprehensive project plans, including scope, objectives, schedules, budgets, and resource allocation.

Tracks progress and performance against project milestones and KPIs, making real-time adjustments as needed.

Identifies, assesses, and mitigates project risks, issues, and dependencies.

Ensures adherence to organizational goals, regulatory requirements, and quality standards.

Leads cross-functional project teams, providing direction, support, and conflict resolution.

Facilitates effective collaboration among internal departments, external vendors, and consultants.

Ensures timely execution of tasks by assigning responsibilities and managing workloads.

Oversees vendor activities during system deployment, integration, and project delivery phases.

Serves as the primary point of contact for all project-related matters.

Maintains ongoing communication with stakeholders, providing clear updates on status, risks, and decisions.

Conducts presentations and regular reporting for executive leadership.

Manages stakeholder expectations to ensure alignment with strategic priorities.

Manages project budgets, approve expenditures in coordination with the CIO, and address variances.

Optimizes the use of personnel and tools across projects to ensure efficiency and productivity.

Coordinates the procurement of necessary resources and project-related tools.

Monitors deliverables to ensure they meet quality standards and regulatory requirements.

Maintains thorough documentation of project activities, decisions, changes, and lessons learned.

Conducts post-project evaluations to contribute to continuous improvement and internal best practices.

Ensures project documentation, schedules, and metrics are accurate and up to date.

Ensures ongoing alignment between project goals and organizational strategy throughout the lifecycle.

Participates in leadership meetings and cross-departmental planning efforts to support strategic initiatives.

Promotes the use of effective project management tools and methodologies across the organization.

•Stays informed of industry trends and best practices in IT project management to drive innovation.

Performs other duties as assigned by the appropriate person.Job Requirements

Bachelor’s degree in Business, Project Management, or Information Technology.

Master’s degree in Business or Project Management preferred.

Project Management Institute (PMI) Project Management Professional certification required.

Must currently be employed as a Project Manager or have held a Project Manager position within the past six (6) months, with at least six (6) years of comparable IT project management experience demonstrating the ability to lead complex projects in fast-paced or evolving environments.

Proven track record of leading cross-departmental teams and managing vendor relationships.

Experience with both traditional and Agile project management methodologies preferred.

Ability to work odd and irregular hours, as needed.

Must possess a valid state driver’s license and insurable driving record according to Tribal insurance guidelines.

Must successfully pass the required criminal and character background check.

Ability to travel and participate in required training, leadership development, and other events.

Ability to perform all duties and responsibilities of this position adequately and successfully.Core Competencies Required

Demonstrated proficiency in leading complex IT projects through all phases of the project lifecycle using formal project management methodologies (e.g., PMBOK, Agile, Waterfall).

To align project goals with organizational priorities and contribute to long-term strategic planning through effective project execution.

Excellent verbal and written communication skills with the ability to clearly present technical concepts to non-technical stakeholders, manage expectations, and foster buy-in.

Strong leadership abilities with experience directing cross-functional teams, resolving conflicts, and mentoring team members to ensure successful project delivery.

Proven skill in identifying, assessing, and mitigating project risks and issues, with a focus on proactive problem-solving.

Competence in managing budgets, forecasting resource needs, and ensuring cost-effective use of time, people, and tools.

Solid understanding of enterprise IT systems, infrastructure, and integration practices sufficient to collaborate effectively with technical teams and vendors.

Ability to make timely, informed decisions in high-pressure environments while maintaining accountability for outcomes.

Capacity to lead organizational changes associated with technology implementation, including stakeholder training, adoption, and support planning.

Commitment to ensuring all project outputs meet quality standards and comply with applicable policies, standards, and regulations.

Willingness to adapt to evolving technologies and project needs, and to apply lessons learned to improve future project outcomes.

Expertise with project management tools (e.g., Microsoft Project, Smartsheet, Jira, or equivalent) and collaboration platforms such as Microsoft 365 or Teams.

Proactively seeks opportunities to improve processes, practice, and policy.

Adapts their style to suite the situation and audience. Can read the room and act accordingly.

Ability to identify root causes and easily overcomes obstacles.

Must be people oriented, relate well to people from diverse backgrounds, and possess respect for others. Serve as a role model.

Must possess character that earns the confidence of program participants, aspire to your highest self, and serve as a cultural ambassador to others.Compensation and Benefits

The starting pay will depend on factors such as experience level and skillset.

Voluntary full-time benefit offerings include the following - medical, dental, vision, and life insurance and other volunteer insurance options. We also offer an Employee Assistant Program (EAP), paid time off, paid holidays, 401K with matching, bonuses, and COLA increase.

Every applicant must complete an application provided by Human Resources. A resume will not be accepted in the place of an application.

**Please note ALL individuals selected for employment are required to complete a background investigation. Individuals being placed in positions designed as child-sensitive or data-sensitive must successfully complete a background check prior to employment.

INDIAN PREFERENCE, SPOUSAL PREFERENCE, OR FIRST GENERATION:

In the event more than one applicant meets the requirements, as stated in a job description, preference shall be given in the following order: (1) Tribal Member (2) First Generation Descendant of a Tribal Member (3) Spouse of Tribal Member (4) Indian (5) Non-Indian

In the event that a position of employment is funded in whole or in part my any federal grant and/or contract or other public funding, preference shall be given in the following order: (1) Indian (2) Non-Indian

In order to receive preference, the appropriate documentation must be submitted.