PAYROLL ADMINISTRATOR

Job Description

Boston IVF, part of the RMA family is looking for a Payroll Administrator for our Boston offices to work on a hybrid schedule.

The Payroll Administrator will be responsible for the accurate preparation and processing of full cycle bi-weekly payrolls. This role will also be responsible for tax filing and tax jurisdictional setups. The Payroll Administrator must be able to respond to agency notices and liaise with state tax offices. Processing is being completed by ADP Workforce Now. This position works under the supervision of the Payroll Manager.

Essential Functions and Accountabilities:

Prepares and processes biweekly payroll and annual W2s for salaried and hourly employees in accordance with State and Federal requirements and within company guidelines. Special understanding of California term requirements.

Administers regulatory requirements, e.g., garnishments, tax levies, and other adjustments to employees pay as required.

Calculates payable hours, retro pay, new hire/termination pay, bonus pay, special pay, deductions and withholds the proper withholding tax.

Identifies, researches, and resolves payroll discrepancies within strict time constraints through independent analysis and evaluation, taking corrective action to avoid pay issues.

Processes terminations and final payments.

Administers timekeeping system and acts as the subject matter expert on all aspects of managing timecards and PTO hours.

Assists Finance with any payroll discrepancies.

Performs other duties as assigned.

Academic Training:

Associates Degree or higher (Accounting/Finance) – required, or equivalent in payroll experience

Studies level: Associate's degree

Studies area: Accounting or Finance

Position Requirements/Experience:

2+ years’ multi-State payroll taxation experience - required

3-5 years’ full cycle payroll experience - required

Technical Skills:

MS Office (Excel, Word, PowerPoint) experience - preferred

Advanced MS Excel Pivot Tables, V-Lookups, Formulas) - preferred

IVI-RMA offers a comprehensive benefits package to all employees who work a minimum of 30 hours per week.

Medical, Dental, Vision Insurance Options

Retirement 401K Plan

Paid Time Off & Paid Holidays

Company Paid: Life Insurance & Long-Term Disability & AD&D

Flexible Spending Accounts

Employee Assistance Program

Tuition Reimbursement

With more than 150,000 babies born since 1986, Boston IVF is one of the most experienced fertility centers in the world. We proudly offer the most innovative fertility treatments, groundbreaking reproductive technologies – and so much more. We diagnose the most difficult cases. We instill hope. We offer advice and a shoulder to lean on when our patients need it most. Our sole mission is to provide individuals and couples with the best chance for a successful pregnancy – and each day we cherish the bonds we form with our patients.

At Boston IVF, we have a deep commitment to diversity, equality, and inclusion. We are dedicated to building a diverse team, fostering an inclusive culture for every employee, and upholding an environment where everyone is treated with compassion and respect.

Full-time

Hybrid remote