Sr. Administrative Assistant

Job Description

We are looking for a highly organized and proactive Sr. Administrative Assistant to join our team in Denver, Colorado. This contract position requires a detail-oriented individual who can effectively manage administrative tasks, support communication efforts, and contribute to the smooth operation of daily activities. The ideal candidate will possess strong multitasking abilities and a commitment to delivering high-quality support.

Responsibilities:

• Coordinate and manage calendars, scheduling meetings, and organizing conference calls to ensure efficient time management.

• Facilitate virtual meetings using tools such as Cisco Webex, ensuring seamless communication and collaboration.

• Process and track expense reports, invoices, and reimbursements using systems like Concur.

• Maintain and update records in the CRM system, ensuring data accuracy and accessibility.

• Assist in budget preparation and monitoring, providing detailed reports and tracking expenditures.

• Support internal communication efforts, including drafting emails and preparing presentations.

• Help organize and manage marketing initiatives such as banner ads and other promotional activities.

• Conduct research and gather information for decision-making purposes.

• Provide general administrative support, including managing correspondence and filing documents.

• Collaborate with team members to streamline processes and improve workflow efficiency.• Proven experience as a Sr. Administrative Assistant or in a similar role.

• Proficiency in tools such as Cisco Webex Meetings, Concur, and CRM systems.

• Strong organizational skills with the ability to manage multiple tasks and deadlines.

• Excellent written and verbal communication skills.

• Familiarity with budget processes and financial tracking.

• Ability to coordinate and manage calendars and schedules effectively.

• Experience supporting marketing efforts, including banner ads and promotional activities.

• High level of attention to detail and accuracy in all tasks.