Office Assistant

Job Description

Job Description

Seeking an Office Assistant committed to providing premier client service while performing a wide variety of assignments in a team environment. The Office Assistant has good communications skills, the ability to prioritize workloads and maintain the kitchens and office supplies for the office. General duties include managing space reservations, point of contact for facilities related issues and providing on site IT support as needed.

Office Assistant Responsibilities:

Manage space reservations via hoteling software system for workspaces and conference rooms

Manage and maintain inventory of kitchen and office supplies, including printer paper and toner supplies

Maintain hoteling offices, workstations and conference rooms, including room set-ups and break down

Place catering orders, including set up for office meeting meals

Provide support for client deliverables as needed

Manage mail, Fed Ex, UPS and courier requests

Act as point of contact for facilities related requests. May utilize property management work order system

Provide reception coverage as required

Provide limited trouble shooting of office equipment and kitchen appliances

Provide limited IT support for office, i.e. conference room AV, video conference equipment support, desktop equipment trouble-shooting

Assist in other projects and responsibilities as assigned

Office Assistant Qualifications:

High School Diploma/GED required

1 year of related experience in an office support or related role preferred

Proven commitment to providing exceptional client service and ability to build rapport and effectively interface with all levels within the firm

Strong verbal and written communications skills

Proactively manage multiple tasks and prioritize workload to meet deadlines

Ability to interact and team with individuals at all levels

Proficient in Microsoft Office Suite and aptitude for learning internal programs and software

Ability to follow-up and address issues in a timely and prompt manner. Informing stakeholders and team members of status

Strong attention to detail, commitment to producing accurate work

Full-time