Human Resources and Accounting Administrator

Job Description

We are looking for a skilled Human Resources and Accounting Administrator to join our team in Walnut Creek, California. This role involves managing HR operations, overseeing accounting tasks, and ensuring compliance with company policies and industry standards. The ideal candidate will have expertise in HR systems, employee relations, and benefit administration, paired with strong organizational and communication skills.

Performs daily bank account reconciliation and balances, manages cashflow, oversees bank deposits, and does G.L. analysis.

Assists CFO with monthly bank reconciliation and brokerage account activities.

Collaborates with external CPA firm for EOQ and EOY financial reports.

Processes and returns state sales and use tax for 17 states, also handles state registrations.

Readies for and participates in tax audits periodically.

Manages Accounts Payable and Receivable (~70 checks and ~50 wires or other electronic payments per month, ~300 invoices per month).

Applies received funds to open invoices, creates customer deposits and journal entries as required.

Administers payroll and 401k for around 45 employees.

Handles medical, dental, disability, and other insurance policies, and updates them as necessary.

Provides 1099 forms.

Organizes new hire and exit paperwork, serves as the main contact for employee benefits and payroll queries.

Participates in insurance audits and renewals.

Requests US Residency Certificates annually.

Renews US government purchasing privileges each year (SAM).

Assists with general office management and orders items as needed, such as See’s candies, AP checks and envelopes.

Holds a Bachelor’s Degree in Accounting.

Over 10 years of experience as a Senior Staff Accountant or Full Charge Bookkeeper.

Knowledge of Oracle Netsuite

Quickbooks

ADP WorkforceNow

Full-time