Office Administrator / Communications Lead

Company Description

HR.COACH is accepting applications for part-time role supporting the administrative function of a religious based non-profit located in bailey's crossroads area of Falls Church, VA. This role will serve a vital link between the member congregation and the communities they serve. The ideal candidate has strong communication skills, sharp attention to detail, is a

self-starter, works collaboratively with staff and volunteers, and will uphold confidentiality and exercise sound judgement.

Part-Time Hours, 20-25 Per Week

Compensation: $20-$25 per hour

Limited benefits includes 10 days paid time off annually

This is an in-person position and remote-only application will not be considered.

Job Description

Areas of Responsibility:

Communications Lead (50%)

Maintain church calendars reflecting church activities and building use commitments.

Communicate upcoming events to members and staff using social media and e-mail.

Prepare bulletin materials for Sundays, church holidays, wedding and funerals

Prepare weekly church newsletter in partnership with Senior Minister and electronically distribute to church membership

Ensure church website contains current information. Coordinate or complete efforts to update the website with events, music and video, program updates and seasonal offering opportunities

Generate, prepare and send hard-copy mass mailing as needed Church Administration (25%)

Answer phones, greet guests and relay messages in a timely manner

Process daily mail and monitor and respond to church's administrative email account

Collect hourly timesheets and submit for processing

Compile and distribute materials for board and other meetings.

Maintain an updated membership database, including creation of printed directory.

Record contributions in ServantKeeper membership and donation database

Maintain a current and organized filing system and a clean office space

Provide administrative support to Senior Minster Accounting support (Under supervision of Church Treasurer & bookkeeper) (15%)

Follow established financial practices as established by the Finance Committee

Scan invoices and send to bookkeeper for processing; print checks; mail payments

Generate and mail hard-copy contribution statements to members three times per year

Provide support for annual stewardship campaign

Run reports and query records in Quickbooks as needed. Facilities support (10%)

Screen all facilities requests and present to Senior Minister and Facilities Chairs

Ensure that paperwork is completed for outside groups using the facility

Ensure that renters understand our rules and regulations and are prepared to have a successful rental experience

Proactively respond to facilities issues or concerns shared by members, renters or staff; serve as main point of contact for all facilities repairs and inspections Qualifications

Required Skills:

Excellent written and grammatical skills

Ability to frame messages and prepare both online and hard copy communications and distribute to members

Working knowledge of Microsoft Office Suite, including Microsoft Publisher and PowerPoint

Experience with making website updates within a content management system

Strongly preferred experience with WordPress and MailChimp or Constant Contact

Experience with customer or member retention systems and/or ability to learn and use church membership and donation management software

Functional knowledge of QuickBooks accounting software

Comfortable dealing with requests for support from community members in need

Ability to work with volunteers of all ages

Bilingual - Spanish, preferred

Prior experience with a mostly volunteer-run, mission-driven organization

Additional Information

Applicants who do not adequately complete the screening questions, will not be considered for this role.

Must be able to pass a routine background check.

All your information will be kept confidential according to EEO guidelines.