Receptionist

Title: Receptionist

Company Description: Mucci Farms is a leading greenhouse vegetable grower, packer and shipper in the produce industry.

Job Description: A receptionist is the first point of contact for our company. This position's duties will include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will also coordinate front-desk activities, including distributing correspondence and redirecting phone calls.

Reports to: HR Manager/Warehouse Manager

Based at: Mucci Farms, Tehachapi, California

Type of Employment: Full-Time, 5-days a week; and some additional hours which may include Saturdays, depending on workload, priorities and travel requirements.

Job Responsibilities and Accountabilities:

Answer, screen and forward incoming phone calls

Greet and welcome guests as soon as they arrive at the office

Direct visitors to the appropriate person and office

Ensure reception area is tidy and presentable, with all necessary stationery and material (pens, forms, and brochures)

Receive sort and distribute daily mail/deliveries

Maintain office security by following safety procedures and controlling access via the reception desk/area (monitors the logbook, issue visitor badges etc.)

Order front office supplies and keep inventory of stock

Update calendars and schedule meetings

Help with travel arrangements and accommodations

Discretion and confidentiality is mandatory for this particular position

Organizing and maintaining files and records.

Record, transcribe and distribute minutes of meetings

Produce reports, presentations and briefs

Perform basic administrative tasks, photocopying, filing, and setting sending memos, reviewing incoming reports.

Assist HR with projects, as needed.

Bookkeeper skills with purchase orders, invoices, GL, Petty Cash tracking and Check deposits. Knowledge, Skills and Abilities:

Proven experience as a receptionist, front office representative or similar role

Proficiency in Microsoft Office Suite

Proficiency in English

Exemplary planning and time management skills

Up-to-date with advancements in office equipment and applications

Ability to multitask and prioritize daily workload

High level verbal and written communications skills

High School degree; additional qualification as a receptionist or personal assistant would be considered an advantage Key Competencies:

Organizational and planning skills

Communication skills

Information gathering and monitoring skills

Problem analysis and problem solving skills

Judgment and decision-making ability

Initiative

Confidentiality

Team member

Attention to detail and accuracy

Adaptability

Job Requirements: The incumbent will be committed to customer service excellence and leading by example. A positive attitude in the workplace is required as is the ability to adhere to all human resources, operational and food and health safety policies and procedures.

Note: This description is only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties. Responsibilities, tasks, and duties of the jobholder might differ from those outlined and other duties may be assigned.

Mucci Farms welcomes and encourages applications with disabilities to apply. Accommodations are available on request for candidates taking part in all aspects of the selection process. If you require a specific accommodation due to a disability or documented medical need, please contact the Human Resource Department so that arrangements can be made for the appropriate accommodation. Mucci Farms is achieving a culture and work environment that is supportive of employees with disabilities and promotes dignity, independence, integration, and equal opportunity.

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