Grants & Contract Administration Specialist

Description and Functions

Open Until Filled

GENERAL DESCRIPTION:

The DWS Grants and Contracts Administration Specialist assists the Workforce Development Training Fund Program by providing support to the training grants under the program. This individual will be responsible for the grants and contracts administrative responsibilities and all other support functions for the maintenance and expansion of the Workforce Development Training Fund training grants.

Human Resource Contact:

ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function that may be performed at the job level.

Assist program lead with grant management duties, including the monitoring of grant processes and tracking systems, reviewing applications, progress/final reporting, general data reporting, and corresponding with businesses as needed

Manage general program emails, phone calls/messages, scheduling, and meeting minutes as needed, and distribute emails, voicemails, and help tickets

Act as the first point of contact for individuals calling to inquire about the program

Provide support for meetings such as the Wyoming Workforce Development Council, including scheduling meetings, sending invites, and keeping track of committee changes and updates

Assist with the preparation of program presentations and updating outreach materials

Assist with Contract Management for all grants, including updating contracts and Letters of Agreement, and ensuring that contracts are progressing

Prepare and assist with grant reports and data tracking/collection

Serve as a point of contact for temporary staff and provide training as needed under the direction of the Program Lead

Qualifications

KNOWLEDGE:

Knowledge and understanding of effective communication and customer service skills

Ability to use critical thinking and problem-solving skills

Attention to detail and the ability to shift priorities based on program work needs

Ability to be flexible based on program needs

Ability to work independently as well as with a team

Strong computer skills, including typing, Excel, Word, and Google

Strong communication skills, both written and oral

MINIMUM QUALIFICATIONS:

Education:

Bachelor's Degree (typically in Business)

Experience:

0-1 years of progressive work experience (typically in Business)

OR

Education & Experience Substitution:

3-4 years of progressive work experience (typically in Business)

Certificates, Licenses, Registrations:

None

Necessary Special Requirements

NOTES:

FLSA: Non-Exempt

Former State of Wyoming employees who are rehired less than 31 days after their final day in their old agency, must repay all leave payouts.

The Wyoming Department of Workforce Services (DWS) uses E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities.

For the Veteran's preference consideration, supporting documentation must accompany your application.

Offers of employment will be contingent upon the successful completion of a background check.

Supplemental Information

Click here to view the State of Wyoming Classification and Pay Structure.

URL:

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.