Office Manager (w/ Bookkeeping)

Job Description

Description

You Are:

Responsible for maintaining smooth and efficient office operations, managing financial and payroll processes, overseeing compliance and vendor management, and supporting employee-related administrative tasks. This role requires excellent organizational skills, attention to detail, a high level of confidentiality and the ability to collaborate with various teams to ensure streamlined processes.

Your Location:

In-Person (Not Remote)

720 E Walnut Ave. Suite A, Fullerton, CA 92831

Your Schedule:

Full-Time 40 Hours Per Week

Mon-Fri 8:00am-4:30pm

Your Manager:

David, Owner

Your Team:

Asst. Office Mgr (25 hrs/wk)" AP, Mail, Scheduling

Fractional CFO/Bookkeeper (In Office Wed, Remote 1-2 Days)

Fluid Dynamics Pool & Spa's Core Values

Precision

Accountability

Efficiency

Teamwork & Respect

Adaptability & Innovation

Understanding & Self-Motivated

Your Contribution to Fluid Dynamics Pool & Spa:

Bookkeeping: AR/AP, cash flow, job costing/change orders, billing & invoicing

Point of Contact: internal and external communications

Payroll (ADP & Quickbooks): Processes, time tracking, external payroll service

Compliance: HR, safety, OSHA, insurance renewals, licenses, and tax preparation

Manage vendor relationships, contracts, and purchasing

Project Management Software Administration and Organization (JobTread)

Admin: Plan travel and corporate events, mail handling, record keeping, filing

Your Background/Skills:

+5yrs: office management or business operations

Proficiency in QuickBooks, ADP, and time-tracking software

Experience managing payroll and basic accounting functions.

Experience in the construction industry is highly preferred

Fluid Dynamic Pool & Spa’s Contribution to You:

Salary:

$75k-$95k/yr

Benefits:

Calsavers Retirement Savings Program

Paid Holidays: 4

PTO: 5 days + accrual after Yr1

Full-time