Executive Assistant a C-Suite Executive

At CryoFuture, we’re building something meaningful—and we need a sharp, highly organized Executive Assistant to help us move efficiently and effectively. This role will directly support a member of our C-Suite, ensuring operations run smoothly and priorities are executed with precision.

This is a full-time, in-office position based in Irvine, CA. The ideal candidate is proactive, detail-oriented, and comfortable working in a fast-paced environment. You’ll be an essential part of helping your executive stay focused, organized, and ahead of the curve.

What you’ll do as an Executive Assistant:

Be a trusted partner to a C-Suite executive, providing daily administrative and strategic support

Act as a gatekeeper, managing the executive’s calendar, scheduling meetings, and prioritizing requests

Regularly review meeting structures, time management, and operating practices—and propose improvements

Plan and coordinate internal meetings, team events, and occasional offsite gatherings

Coordinate travel logistics, including domestic/international flights, accommodations, and itineraries

Draft emails, memos, and communication on behalf of the executive

Provide inbox support and streamline day-to-day communication

Prepare materials for meetings, public appearances, and PR engagements

Attend key meetings, track action items, and ensure timely follow-through

Manage expense tracking and reimbursement submissions

Assist with occasional errands or off-site tasks—a reliable vehicle and valid driver’s license are required

Support and drive special projects on behalf of the executive

You’ll be successful in this role if you have:

3–5 years of experience as an Executive Assistant, ideally supporting senior leadership

Strong proficiency in:

Google Workspace (Gmail, Calendar, Drive, Docs, Sheets)

Microsoft Office Suite, especially Excel

Asana (or similar project management tools)

Excellent organizational and time management skills with strong attention to detail

Clear and professional written and verbal communication skills

A proactive, adaptable, and resourceful mindset—you take initiative and stay two steps ahead

The ability to handle confidential information with discretion and integrity

A valid driver’s license and reliable vehicle

Bonus: Experience in the healthcare or fertility industryWhat we offer:

At CryoFuture, we recognize the value of our team and offer a competitive salary of $75,000 to $95,000 USD, along with:

Medical, Dental, and Vision Coverage

401(k) Retirement Plan

Room to grow with a fast-moving, mission-driven companyWhy CryoFuture?

At CryoFuture, innovation and excellence drive everything we do. As the largest network of IV biorepositories and fastest growing provider of cryotransportation, we offer a dynamic, high-impact work environment where you can make a real difference in the lives of patients undergoing fertility treatments. We are growing rapidly, and we want you to be part of this exciting journey.

If you’re ready to bring your expertise to a company that values integrity, innovation, security, and compassion, we’d love to hear from you.