Billing-Admin Assistant

Job Description

We are seeking a motivated individual to join our team as a Billing/ Administrative Assistant in office. The applicant must strive for accuracy and be attentive to detail. They must be comfortable with systematic processes and have strong time management skills.

Office Hours: Monday -Friday – 8:00AM – 5:00PM

Job duties:

· Review/ Edit closing notes on completed work orders.

· Draft and generate invoices accurately.

· Upload invoices to customer portals, ensuring they are delivered in a timely manner with the appropriate backup.

· Generate and submit client proposals.

· Address customer disputes and generate invoice credits as needed.

· Review and respond to inbound emails and distribute or resolve in a timely manner.

· Resolve billing issues or complaints.

· Answer phones, respond to customer requests, or transfer to the necessary department.

· Assist with Administrative duties as needed.

· Review and audit daily technician inventory.

· Submit Placed in Service Reports to the appropriate agencies.

Required Skills/Abilities:

· Basic understanding of clerical and administrative procedures.

· Strong attention to detail and accuracy in data entry and document preparation.

· Excellent written and verbal communication skills.

· Excellent organizational and time management skills.

· Ability to solve problems as they arise.

· Ability to work independently, be self-motivated, and thrive within a team environment.

· Ability to identify and correct errors.

· Positive attitude & team working ability.

· Ability to prioritize and work with deadlines.

· Excellent attendance and on-time records at previous employers

Company Description

Jones Covey Group, Inc. is a full-service fuel system contractor specializing in above and underground fuel systems for retail, commercial and government clients. JCGI is a national industry leader in fuel systems, fuel service stations, convenience stores, car washes, fuel facility service and environmental compliance nationally, providing services to Fortune 100 clients, major oil companies, distributors, fleet services, and local, state and federal agencies.

Full-time