Front Office/PEIMS Clerk and Registrar

Job Title: Front Office/PEIMS Clerk and Registrar

Reports to: Principal

Terms of Employment: 240 days

Hours: Full Time

Exemption Status: Non-Exempt

Location: The Linguistic Academy of El Paso

Primary Purpose:

Assist in efficient operation of school office and assist in clerical services for school

Qualifications:

3-5 years of general clerical or secretarial experience

Education/Certification in Related field preferred

3-5 years of experience as PEIMS Clerk preferred

Bachelor's Degree Preferred.

Special Knowledge/Skills

Maintains and file all reports, records and other documents required for PEIMS submissions and/or audits

Performs data entry as required for PEIMS

Keeps current on policies and procedures outlined in the PEIMS Data Standards and Student Attendance Accounting Handbook

Maintain composure in a stressful situation

Proficient typing, word processing, and file maintenance skills

Effective organizational, communication, and interpersonal skills

Specific knowledge of subjects assigned

Computer and technology skills

Ability to be accurate and efficient in all phases of assigned responsibilities

Ability to work with campus leadership

Ability to work under a minimum amount of supervision

Ability to use personal computer and software to develop spreadsheets, databases, and do word processing

Ability to speak and translate in Spanish and English- preferred

Maintains TEASE applications submitted to TEA

Coordinates room availability for PEIMS Training and Clearing

Collects, assembles and disseminates documentation for PEIMS training

Major Responsibilities and Duties:

Perform data entry, maintains student information on a computer

Respond to inquiries for the public, parents, students, and campus staff

Remain current concerning campus events, courses, community resources, and related information

Assist with clerical tasks

Coordinate fund raisers, pictures, and translations

Maintain a log of visitors in the school

Receive incoming calls, take reliable messages, and route to appropriate staff

Comply with district policies, as well as state and federal laws and regulations

Adhere to the district’s safety policies and procedures

Maintain confidentiality in the conduct of district business

Must be able to perform the essential functions of talking and interacting with students and/or district employees in the specific work site assigned (classroom or office setting)

Demonstrate regular and prompt attendance

Other duties as assigned by supervisor

Works closely with campus staff to research, correct and submit documentation for errors

Works closely with campus staff to research, correct and submit documentation for Duplicate Enrollment

Attends PEIMS Training

Keeps current and abides by district, federal, state and local policies

EQUIPMENT USED:

Copier, personal computer and appropriate software, typewriter, printer, calculator, fax machine and audio-visual equipment

Mental Demands/ Physical Demands/Environmental Factors:

Mental Demands: Reading; ability to perform basic arithmetic; ability to communicate effectively (verbal and written); maintain emotional control under stress.

Physical Demands/Environmental Factors: Prolonged use of computer and work with frequent interruptions. May be required to lift 30 lbs. occasionally.

This job description describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Evaluation: Performance of this job will be evaluated in accordance with the provisions of board policy.