Administrative Assistant - Business Office

operations.

Qualifications: Strong communication, interpersonal and organizational skills. Experience with a variety of computer applications (Google, Microsoft Office). Knowledge of general accounting and bookkeeping. Must be proficient in Microsoft Excel and have a strong algebra background.

Job Summary: To support the Business Office department as well as the overall School District in financial processes. Provide customer service to a high degree while ensuring financial processes are consistent and accurate.

Essential duties and responsibilities may include, but are not limited to the following:

Create and process purchase orders for the district

Analyze and ensure purchase order requests are consistent and accurate

Serve as lead processor for all district Purchase Orders

Assist in the setting up of vendors in School ERP Pro

Assist invoice follow-up and preparation with vendors for Accounts Payable

Assist in the School ERP Pro program training and support for school secretaries

Serve as the main receptionist at the Mark Sanford Education Center

Sort mail into mail boxes daily received from mail clerk.

Answer district emergency phone and follow emergency plan

Create district forms, letters, and memos for the Business Office

Analyze travel reimbursement forms for accuracy and submit to Accounts Payable

Arrange for all airline travel for all district staff, except student groups and their chaperone(s).

Serve as lead for all traveling mileage, hotels, meal purchases / reimbursements, and conference registrations

Manage organizational purchasing card

Serve as assistant to the Business Manager

Maintain confidentiality of records

Perform other duties as assigned by the Supervisor

Work Environment and Physical Demands: While performing the duties of this job, the employee is frequently required to sit; occasionally walk and stand. The ability to hear and see in order to communicate effectively as well as communicate clearly and concisely, both orally and in writing; Maintain effective audio/visual discrimination and perception to the degree necessary for the successful performance of assigned duties; Maintain mental capacity, allowing for effective interaction and communication with others.

Evaluation: Annual written evaluation by the Supervisor.