Mjshs Building Secretary

MIAMI UNIFIED SCHOOL DISTRICT #40

Job Description

Job Title: Secretary Department: School(s)

Reports To: School Administrator and/or Counselor(s), and/or CTE Director

SUMMARY: Assist the assigned administrator with clerical duties associated with the smooth operations of the school or department.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Process a wide variety of paperwork including travel requests, field trip requests, student activity forms, requisitions, memorandums, reports, and letters.

Perform secretarial and clerical duties for assigned administrator, including scheduling appointments, processing incoming mail, word processing, copying, answering phones, take notes at meetings, distributing staff bulletins and school newsletters.

Assist staff, teachers, and parents as needed.

Maintain an organized and visually pleasant office or work station. Greet students, parents, staff, community members, and general public. Maintain student records as required.

Maintain appointments for the assigned administrator to minimize waiting by staff and visitors. Type evaluations and handle confidential information.

Assist with incoming phone calls from staff, parents, and general public. Registration and withdrawals of students.

Present a positive image of the school and/or department to staff, students, parents, and community.

Maintain an office filing system. Order supplies.

Perform data entry as required. Assist health aide as necessary.

Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus.

WORK ENVIRONMENT

Indoor/office environment. Contact with employees, public, and students. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.