Accounting Assistant (Accounts Payable Specialist)

The Accounts Payable Specialist is responsible for assisting in the administration of the district's financial business operations, ensuring prompt and accurate processing of invoices and revenues, as well as payments to vendors, in accordance with school board policy. The Accounts Payable Specialist also contributes to the smooth flow of information and communications within the Accounts Payable team and the Finance Department.

Essential Job Functions:

Provide daily financial software and process/procedure support for school and district bookkeepers to improve understanding and compliance with rules and processes.

Approve invoices and expense claims in a timely manner according to prescribed rules, regulations, and deadlines, while ensuring compliance with purchasing and audit requirements.

Troubleshoot and assist in resolving discrepancies/issues, communicating with bookkeepers and team members.

Assist in the new vendor and vendor update process, which may include bookkeeper communication, vendor research, document preparation, and data entry verification.

Additional responsibilities include cash deposit/EDI journal preparation, AP check/void check processing, and bond payments.

Other duties may include sorting and distributing mail, end of year 1099 processing, purchasing card reconciliation, outstanding check resolution, and processing budget/expense transfers and other journal entries.

Click here to read the full Job Description for this role.

Education and Experience:

High School Diploma or GED

Associate’s Degree in Finance, Accounting, Business Administration or related field

Preferred

Bachelor’s Degree in Finance, Accounting, Business Administration or related field

Five (5) years of experience in Accounts Payable, Bookkeeping or related field.

About Spotsylvania County Public Schools:

Comprised of 31 schools and home to a diverse student population of over 24,000, Spotsylvania County Public Schools is one of the largest School Divisions in the Commonwealth of Virginia.

So what sets us apart? Choosing SCPS means joining a highly collaborative team of professionals who inspire, challenge and support one another to be their very best everyday. As a team member, you become part of something much bigger - Your success directly influences our student's success. Here, YOU make a difference.

The financial benefits of working for Spotsylvania County Public Schools include a competitive salary, monthly PTO accrual, robust healthcare benefit plans, enrollment or transition into the Virginia Retirement System (VRS) with defined contributions and potential employer match, FMLA and Short-Term Disability leave, Tuition Reimbursement, Employee Assistance Programs (EAPs), and employer paid Life Insurance.

To learn more about Spotsylvania County Public Schools and our teams, please visit our website at

Employment Terms: Employment may be offered as a 12-Month (243 Day), full-time position. The work schedule for this position is 7.5 hours worked per day, excluding lunch. This position is evaluated annually.

Benefits Eligibility: Eligible

Together, we prepare our students for their future. We look forward to welcoming you to the #WeAreSpotsy team.

Spotsylvania County Schools is an Equal Opportunity Employer and committed to non-discrimination in the workplace. Criminal record and background checks will be completed after an offer is made.

A workplace that values unique perspectives, fosters belonging, and ensures opportunities for all to thrive.