Executive Assistant for the Team

This role will support the Team by assisting with buyer and seller clients/transactions, team operations and brokerage recruiting and retention. This position will be considered an integral role in the continued growth of the real estate team. Duties and responsibilities for this position are outlined below:

We are looking for a motivated, self-starter who:

- Realizes that first impressions are most important

- Strives for perfection in everything they do

- Can manage multiple clients and relationships along with many moving parts and enjoy the challenge

- Is comfortable wearing multiple hats. “It’s not my job” is a saying we never want to hear

- Is a problem solver… you can find the solution before someone gets back to you with the answer

- Is resilient and doesn’t take things personally… It’s not always all about you

- Is overwhelmingly positive… Your glass is always half full

- Can write and speak professionally at all times

- Does not want to be the front person, but rather takes pride in knowing the growth of the team is because of the work they produce

Team Activities:

Buyer Clients/Transactions:

- Prepare buyer presentations and paperwork

- Prepare documents in DotLoop transaction software

- Assist with coordinating and scheduling showings/tours

- Assist with coordinating and scheduling inspection appointments

- Assist with walk-thru, contractor meetings, etc. at property

Seller Client/Transactions:

- Prepare listing presentations and paperwork

- Load property data and photos into the MLS

- Prepare documents in DotLoop transaction software

- Coordinate contractor appointments for repairs, updates, and work needed to get the property market ready.

- Obtain and follow-up on showing feedback.

- Assist with coordinating and scheduling inspection appointments

- Prepare and/or deliver request to remedies, contract addendums, etc.

General Business Activities:

- Manage Calendar and confirm all appointments

- Process mass mailings

- Work within CRM system to ensure proper client classification and data accuracy

- Manage the President’s email inbox

- Assist with workload as it relates to team transactions

Brokerage Activities:

Operational:

- Postmark and send outgoing mail

- Check office email and respond/distribute accordingly

- Check and distribute incoming mail daily (includes scanning to individuals)

- Serve as the gate-keeper for all solicitors (phone/walk-ins)

- Monitor supplies and notify Business Manager when new order is needed

- Ensure the office is open and operating by start of business and close the office when leaving (blinds, lights, etc.)

Transaction Management:

- Assist with transaction processing.

- Input transaction data int LoneWolf Accounting software

- Order home warranties

- Review and manage transactions in DotLoop (Ensure documents are compliant)

- Assist with receipt of Earnest Money Deposits

- Execute Post Closing Checklist for all closed transactions (Print tax letter, change classification in CRM and other administrative duties)

Recruiting:

- Sending e-mail communications

- Assist with projects and other tasks to complete this functional area.

Onboarding/Offboarding and Training:

- Assist in processing new associates

- Assist in processing terminated associates

- Assist with the transition of agents to our brokerage

Retention:

- Assist with event planning for agent events and CE courses

- Assist with projects and other tasks to complete this functional area.

- Be the eyes and ears for the brokerage about agent concerns, must haves, and things they like

- Assist in tracking and monitoring agent’s assigned tasks for completion

Professional Standards:

- Always communicate in a professional manner

- Follow the Company Dress Code (Business Casual)

- Employee will sign a Confidentiality Agreement

Compensation & Key Information:

- Pay range: $50,000 to $60,000 annual salary

- Paid time off provided

- Monday to Friday 8:30 AM to 5 PM

- Health and 401K benefits are NOT provided

Please apply by emailing a resume to:

About RE/MAX Partners:

Founded in 2010, RE/MAX Partners is a residential real estate brokerage based in Columbus, OH. As an organization, we aspire to be the #1 real estate brokerage in Columbus, OH where highly productive, learning-based real estate professionals feel empowered, supported and guided in their quest to build businesses that support their lives. To accomplish this goal, we strive to employ a highly productive, proficient, and professional staff that supports our associates with a “How can I help you” attitude.