Project Controls Representative

The Administrative Assistant II provides administrative support to the functional areas of the Printing Services department, including working directly with the Director of Printing Services on projects. Tasks include:

Professionally and efficiently executing Cameron University’s commitment to student success

Establishing and maintaining effective work relations between the department and students, faculty, staff and the general public

Greeting customers, answering phone calls and emails, relaying messages, and taking necessary action or referrals for resolution

Responsible for efficient functioning of office, such as maintaining office files and records; processing accounts payable and receivables; filing and general administrative tasks; preparing and submitting customer invoices; coding, posting and receipt of payments; preparing and coordinating deposit activities; performing all accounting deposits; monitoring customer accounts; checking, verifying and processing invoices; sorting, coding and entering accounts payable data and journal entries; balancing and reconciling reports and accounts; and reviewing and reconciling invoices and statements against purchase orders

Preparing information for university financial reports

Providing administrative support, including maintaining vendor accounts and operating a copier,

Assisting with development, implementation, and compliance of department policies and procedures

Assisting with preparation and maintenance of the department budget

Preparing requisitions and purchase orders, and documenting credit card expenditures

Processing all departmental mail

Maintaining inventory of supplies and equipment

Assisting with supervising part-time student workers

Assisting with internal calendars and schedules

Other duties as assigned relating to the operation of the department

MINIMUM QUALIFICATIONS:

High school degree or equivalent

Detail-oriented and organized

Friendly, welcoming, positive and a team player

Excellent customer service skills, judgment and integrity

Strong interpersonal and communication skills

Ability to prioritize, coordinate, and complete multiple, complex tasks

Proficient in the use of MSOffice, Excel, Publisher, Access, PowerPoint and databases

Familiarity with bookkeeping and basic accounting procedures

Demonstrated ability to work with online software/applications

PREFERRED QUALIFICATIONS:

Associate degree or relevant certification or experience

2-4 years administrative and accounting experience

Familiarity in InDesign, Photoshop and Illustrator software

Experience in using a digital press and bindery equipment

BENEFITS:

Cameron University offers a wide variety of comprehensive programs to benefit our employees. We are proud to offer such benefits as paid medical coverage for our employees, ample time off opportunities and employee tuition waiver programs. To view all benefits available to employees, visit:

INSTITUTION:

Cameron University is a state-supported regional institution located in Lawton, Oklahoma, that offers undergraduate and graduate degrees. Dedicated to excellence, the university provides a wide range of economic, cultural, and educational opportunities for the betterment of all citizens. Master's-level graduate degrees are offered in business, behavioral sciences, and education; baccalaureate programs are offered in more than forty disciplines, and associate degrees are offered in many other studies. The close proximity of Fort Sill contributes to an area rich in cultural diversity and provides the opportunity for frequent cooperative efforts. The combined community of Lawton/Fort Sill has a population of more than 100,000 and is located adjacent to the picturesque Wichita Mountains Wildlife Refuge. A copy of the University’s Annual Security Report, listing crime statistics and university policies, is available by contacting the Office of Public Safety or by accessing the report online at

APPLYING:

Attachments should include a cover letter indicating experience applicable to position, resume, transcripts (unofficial are acceptable at this point), names, addresses, and telephone numbers of three professional references.

DEADLINE :

Applications will be accepted until the position is filled.

EEO/AA Employer/Vets/Disability

Required Skills

Required Experience