Finance Associate-II

The Finance Associate will support the management of the finance and accounting functions for the country program. In addition to maintaining all financial files in good order, s/he will be responsible for implementing finance systems and protocols, review and entries, account reconciliations, produce regular reports on the status of bank account balances and cumulative expenditures. The Finance Associate will oversee the audit process and will ensure the compliance of financial and tax reporting with the GoB rules, as well as ensuring the compliance of procurement with donors.

Job Summary

Ipas works globally since 1973 with a mission to improve women and girls sexual and reproductive health and rights through enhanced access to and use of abortion and contraceptive care. In Bangladesh Ipas is working in close collaboration of Ministry of Health & Family Welfare and its directorates since 2011 to improve availability, access to and utilization of high quality SRHR services particularly MR, PAC and FP services throughout the country and in humanitarian settings.

Ipas Bangladesh implements several projects funded by Global Affairs, UNFPA, Packard Foundation, FCDO, SIDA for providing SRHR services particularly family planning, MR and Post-abortion care (PAC) services for poor and ultra-poor women and adolescents living urban areas of greater Dhaka, Forcibly Displaced Myanmar Nationals (FDMN) in the camps in Cox’s Bazar and Bhasan Char.

Key Role:

The Finance Associate will support the management of the finance and accounting functions for the country program. In addition to maintaining all financial files in good order, s/he will be responsible for implementing finance systems and protocols, review and entries, account reconciliations, produce regular reports on the status of bank account balances and cumulative expenditures. The Finance Associate will oversee the audit process and will ensure the compliance of financial and tax reporting with the GoB rules, as well as ensuring the compliance of procurement with donors.

Key Responsibilities:

Payment Processing:

Scrutinize all vendor bills/invoices as per Ipas SOP and Global Affairs Canada Financial Management Policy as well, ensure mathematical accuracy and necessary deduction as per statutory rules and prepare voucher package for payment.

Ensure timely payment to vendors and make required communications.

Review advance requests and disburse fund in timely manner.

Support program staff in review of account coding and budgeting of different program events.

Coordinate and support Program, Finance & Admin team in planning, programmatic, financial management and accounting support for the country program.

File all accounting and voucher related documents as required.

Workday (Finance Software) Entry/Accounting:

Make entry of all transactions in Workday, bank register and advance register.

Enter budget and periodical revision in Planner.

Reporting and PNGO Monitoring:

Visit partner office, prepare financial monitoring reports, audit action list and follow up reports. Checking and adjusting advances and review expenditure reports and adjustment statement.

Assist in preparation of FD6, FD7, FD2 for NGO Bureau permission for Fund release.

Prepare periodical statement of TDS/VDS/with-holding taxes and submit to Income Tax and VAT authority within the deadline.

Prepare and issue 6.6 certificates to the vendors.

Assist program team in budget/expenditure monitoring.

Any other duty may be assigned by the supervisor.

Compliance:

Prepare Monthly Bank Reconciliation both manually and in finance software.

Prepare monthly balance sheet reconciliation in finance software.

Support Ipas to oversee all internal and external audits including ensuring that all financial records and backup documentation are ready and available.

Qualifications and Experience

Master's Degree in Accounting, Finance or Chartered Accountancy Course complete.

At least 7 years’ relevant work experience with any NGO/INGO where minimum 3 years’ experience of INGO is essential.

Experience in quality financial reporting as per institutional donor template i.e. GAC, FCDO, UNFPA etc.

Advance skill in MS Word, Excel, and Power point

Good skill in accounting software

Good communication skills, both written and spoken, in both English and Bangla

Salary & Benefit

Annual gross salary BDT 1,202,268 and other benefits include:

10% Contributory Provident Fund

Festival Bonus, equivalent to one month’s gross salary per year

Gratuity, equivalent to one month's gross salary based on the last gross pay for every completed year of service

Health insurance coverage, including spouse

Life Insurance

Professional development opportunities

Ipas is strongly committed to providing a work environment that is free from all forms of harassment, discrimination, and inequity. We recruit, employ, train, promote, and compensate our personnel without regard to race, age, sex, religion, national origin, color, creed, ancestry, citizenship, caste, ethnicity, regional identity, tribal identity, marital status, veteran status, disability, genetic information, gender identity, transgender status, sexual orientation, or any other personal characteristic protected by law or outlined by Ipas policy. Ipas acknowledges that these personal characteristics may differ in different contexts.

R1171