Early Learning Coordinator & Family Resource Manager - District

TITLE: Early Learning Coordinator & Family Resource Manager — Ages 0-6

REPORTS TO: Director of Curriculum, Instruction and Student Programs and/or designee

POSITION START DATE: July 1, 2025

FTE: .75 - 6 hrs/day - 190 Workday Calendar (Up to 25 Additional Flex days during Summer)

PURPOSE

To assist the Sherwood School District in developing and implementing a coordinated, culturally responsive, and effective early learning system in Sherwood; to ensure all children ages birth through six and their families are stable, healthy, and prepared for educational and life success.

SUPERVISION RECEIVED AND EXERCISED

Receives supervision from Director of Curriculum, Instruction and Student Programs and/or designee. Exercises no supervision.

QUALIFICATIONS

To perform successfully in this position, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

A minimum of a high school diploma or equivalent

Ability to speak, read, and write Spanish is strongly preferred.

Knowledge of practices in the student’s native language and culture

Knowledge of basic math and reading skills

Ability to interpret educational and social needs of language minority and/or another language students

Excellent communication, organizational and management skills with the ability to prioritize and organize workload demands

Ability to work effectively with families and children of diverse cultures

Ability to comprehend and follow written and oral instructions

Complete work within established timelines

Proficient English usage, grammar and punctuation skills

Basic technology skills

Communicate with appropriate student age group requiring empathetic approaches

Flexible and able to work harmoniously with others

Knowledge of best practices in Early Learning environments

Familiarity with typical child development and guidance strategies

ESSENTIAL RESPONSIBILITIES

Ensure families of children ages 0 through 6 residing within Sherwood School District boundaries are knowledgeable about available Early Learning & Family Resource Services

Secure space and coordinate Early Learning and Family events and trainings as needed

Write and maintain grants specific to Early Learning, Family Resources and closet revitalization

Support the registration process for Pre-K

Support Pre-K teams and coordinate regular meetings

Serve as the liaison for communication with community partners to early learning team members

Coordinate the clothing closet, including volunteers and donations

Participate in professional development opportunities, particularly those emphasizing preschool through third grade (P-3) alignment and early childhood development, including linguistics, cognition, and physical and socio-emotional wellness

Work with Washington County Early Learning Community Hub (WCELCH) staff to develop and support a county-wide framework that will ensure integration of common core state standards with early learning programs

Work with WCELCH staff to develop additional resources for implementing universal interventions, messaging, and strategies – in community, early learning, and school settings – that will support parents/caregivers, strengthen preschool through third grade alignment, and facilitate the successful transition of children into kindergarten

Refer families to appropriate community service agencies and provide direct services as needed through the District’s Family Resource Center

Attend community outreach events

Develop quarterly communication plan for distribution of early learning messaging that will reach families with at-risk children ages 0 through 6

Perform home visits as necessary

Communicate effectively with parents, including English/foreign language translation

Work effectively in a team situation by demonstrating cross-cultural communication skills

Demonstrate the ability to acquire new skills and obtain new information necessary to work effectively with families

Provide clerical support and simple maintenance and operation of school district equipment and supplies

Submit quarterly demographic reports to WCELCH staff

Flex time to include evening or weekend hours for Early Learning events and outreach

Participate in Teaching and Learning weekly meetings

Train and coordinate SHARE center volunteers

Other duties as assigned

This job description is not intended to be and should not be construed as an inclusive list of all of the responsibilities, skills, or working conditions associated with the posit-on. While it is intended to accurately reflect the position’s activities and requirements, the administration reserves the right to modify, add or remove duties as assigned duties as necessary that still reflect the essential functions of the department.

WORKPLACE EXPECTATIONS

Work effectively with and respond to people from diverse cultures or backgrounds

Demonstrate professionalism and appropriate judgment in behavior, speech, and dress in a neat, clean and appropriate manner for the assignment and work setting

Have regular and punctual attendance

Confer regularly with immediate supervisor

Follow all district policies, work procedures and reasonable requests by proper authority

Maintain the integrity of confidential information relating to a student, family, colleague or district patron

EVALUATION

Performance of this job will be evaluated in accordance with the provisions of the Collective Bargaining Agreement between Sherwood School District 88J and Oregon School Employees Association Chapter #103.

ADA REQUIREMENTS FOR ESSENTIAL RESPONSIBILITIES

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee is regularly required to talk or hear

The employee is frequently required to stand, walk, sit, use hands to finger, handle, or feel, reach with hands and arms, climb up and down step stool, bend under the desks, twist from the waist, and stoop, kneel, crouch, or crawl

The employee must frequently lift and/or move up to 30 pounds

Specific vision abilities required by this job including close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus

This position entails sitting/standing at a computer terminal and workstation 6 - 8 hours a day