Admin Assistant - Anti-Trafficking

Job Description

JOB SUMMARY

The Administrative Assistant for Anti-Trafficking is responsible for the daily management and administrative tasks of the Anti-Trafficking department. They will maintain collaborative relationships with the Anti-Trafficking Executive Director, Directors, and other staff.

ESSENTIAL DUTIES AND FUNCTIONS

Ensure all monthly assigned reporting of Executive Director and Director of Anti-Trafficking are submitted to appropriate departments on time (expense reports, time sheets, data entry, inquiries form, deliverables, etc.)

Coordinate, support, and assist in hosting Anti-Trafficking events, as assigned

Arrange travel for Executive Director and Directors, as needed

Assist in preparation for external speaking engagements

Ensure Anti-Trafficking Executive Director and Directors, and team members have coordinated calendars as necessary

Coordinate and ensure follow up with other departments for Anti-Trafficking needs

Maintain and update forms in Q-Drive per Executive Director

Ensure sufficient supply of office materials/equipment is maintained

Respond to and coordinate follow through for incoming emails and phone inquiries

Coordinate Teams meetings for Anti-Trafficking teams and maintain notes

Coordinate and streamline Christmas and special events for Anti-Trafficking

Work with Executive Director, Directors, and team members to create and maintain updated PPTs for presentations

Maintain training logs for Executive Director, Directors, and team members

To perform such other duties as may be assigned by the Executive Director of Anti-Trafficking

Full-time