Administrative Coordinator-Human Resources

Fort Bend County is ranked as one of the fastest growing counties in the nation.

We have capitalized on not only the creed of our location, but on the "quality of life" for our families to call home.

Our employees are the key to our success and the heartbeat of our foundation.

The diversity and inclusivity of our community is our strength and at the forefront of a workplace environment welcoming to all.

Live Here!

Work Here!

Administrative Coordinator * Coordinate and execute the day-to-day operations of the HR department, including scheduling meetings, maintaining calendars, and preparing agendas.

* Manage departmental communications, including emails, specifically, the HR inbox, memos, and reports.

* Organize and maintain personnel files, ensuring compliance with record-keeping requirements while safeguarding sensitive and confidential information.

* Serve as the first point of contact for visitors and incoming calls, providing a professional and welcoming experience.

* Handle incoming and outgoing mail, courier services, and deliveries.

* Process bi-weekly payroll.

* Assist in the preparation, tracking, and management of the department's budget.

* Maintain accurate financial records, including expense tracking, reconciliation and reporting.

* Support budget forecasting and help identify areas for cost optimization.

* Coordinate with Purchasing, the Budget Office, and the Auditor's Office to process invoices, purchase orders, and other financial documents.

* Act as a primary assistant to the HR department director, handling tasks such as calendar management, correspondence, and document preparation.

* Assist with special projects, research, and presentations as assigned by the director.

* Ensure the director is well-prepared for meetings, events, and deadlines by providing necessary materials and support.

Maintain the highest standards of confidentiality in all interactions.

* Administer and manage the DOT compliance program, including maintaining accurate records and scheduling required physicals and certifications.

* Oversee pre-employment, random, post-accident, and return-to-duty drug testing processes in compliance with federal, state, and company policies, while ensuring strict confidentiality of results.

* Act as a liaison with drug testing vendors and ensure timely and secure communication of results.

* Stay updated on DOT and drug testing regulatory changes and ensure departmental adherence.

* Assist in posting job advertisements, scheduling interviews, and communicating with candidates.

* Manage the onboarding process for new employees within the department, including preparing necessary documents, coordinating orientation sessions, and ensuring a smooth transition for new hires.

* Facilitate equipment and workspace setup for new employees, ensuring readiness on their first day.

* Maintain confidentiality of sensitive candidate and employee information throughout the process.

* Support the coordination of employee engagement activities, recognition programs, and training sessions.

* Monitor and track compliance with required training, certifications, and policies.

* Generate and maintain reports related to HR metrics, such as turnover, leave balances, FMLA usage, and DOT compliance, ensuring all data is handled securely and confidentially.

* Assist employees with payroll and benefits questions, liaising with appropriate vendors as necessary.

* Support benefits enrollment periods and ensure timely updates to employee records while maintaining confidentiality of personal information.

Minimum Requirements * Bachelor's degree in human resources, Business Administration, or a related field preferred; equivalent work experience accepted.

* 2-3 years of experience in an administrative role, preferably in Human Resources.

* Experience managing DOT programs and drug testing processes is highly desirable.

* Previous experience providing executive or administrative support to leadership is a plus.

* Experience managing onboarding processes is preferred.

* Strong organizational and time-management skills.

* Excellent verbal and written communication abilities.

* High attention to detail and unwavering commitment to maintaining confidentiality.

* Workday experience preferred * Proficiency in HRIS systems and Microsoft Office Suite (Word, Excel, PowerPoint). * Knowledge of DOT regulations and drug testing compliance requirements.

* Ability to work independently and as part of a team in a fast-paced environment.

SALARY: Commensurate/ based on Experience Closing: Upon filling position All full-time and part-time employees are members of the Texas County District Retirement System (TCDRS). Full-time employees also enjoy a wide-range of great benefits.

Fort Bend County is an equal opportunity employer, committed to non-discrimination in employment on any basis including race, color, religion or creed, sex, sexual orientation, gender, gender identity, gender expression, pregnancy status (including childbirth and related medical conditions), national origin, ethnicity, citizenship status, age (40 and over), physical or mental disability, genetic information, protected military and veteran status, political affiliation or beliefs, or any other classification protected by state, federal and local laws, unless such classification is a bona fide occupational qualification.

For more information on Fort Bend County's Title VI / Nondiscrimination Statement, visit Fort Bend County is committed to providing equal opportunity and reasonable accommodations to employees with disabilities.

FBC complies with the Americans with Disabilities Act and all other applicable federal, state and local laws regarding disability discrimination and accommodation.