Accounting Assistant - QuickBooks Experience

Job Description

Job Title: Accounting Assistant

Location: Milpitas, CA

Essential Duties and Responsibilities:

Process Accounts Payable and Accounts Receivable transactions

Perform bank reconciliations and maintain accurate financial records

Audit vendor invoices and track expenses for logistics partners

Assist with month-end close activities and reporting

Prepare and issue invoices to clients, track progress, and resolve discrepancies

Apply payments to open invoices and monitor receivables

Communicate with clients, vendors, and internal departments via phone and email

Support payroll processing and reporting (preferably using ADP)

Assist in logistics and manufacturing costing analysis

Maintain accurate records and perform quality checks to ensure data integrity

Minimum Qualifications and Experience:

• Background in accounting; currently studying or completed a degree preferred

• 1–2 years of accounting experience or equivalent coursework

• Proficient in QuickBooks or similar accounting software

• Advanced Excel skills (pivot tables, formulas, etc.)

• Knowledge of payroll processing and payroll tax compliance

• Strong attention to detail and organizational skills

• Excellent verbal and written communication skills

• Desire to learn manufacturing and logistics costing

Full-time