HR/Payroll Coordinator

Job Description

JOB TITLE:

PAYROLL/HUMAN RESOURCES COORDINATOR

DEPARTMENT:

HUMAN RESOURCES

REPORTS TO:

HUMAN RESOURCE BUSINESS PARTNER

FLSA STATUS:

NON-EXEMPT

OVERVIEW: The HR Coordinator aids in the day-to-day administration of the HR policies, procedures, and programs, including facility safety. Assists in leading HR practices and objectives that will provide an employee-oriented, high-performance culture. The Human Resources Coordinator will ensure accurate processing and recording of the company’s US (biweekly & weekly) payrolls. The Human Resources Coordinator will also oversee helping with and easing human resources-related functions.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Human Resources Department

Assists with the development and administration of programs, procedures, and guidelines to help align the workforce with the company's strategic goals.

Participates in developing department goals, objectives, and systems.

Participates in plant production and leadership meetings. Attend other meetings and seminars as needed.

Assists with implementing a company-wide process of organization development that addresses issues such as succession planning, superior workforce development, key employee retention, organization design, and change management.

Assists with employee communication and feedback through company meetings, suggestion programs, employee satisfaction surveys, newsletters, employee focus groups, one-on-one meetings, and Intranet use.

Help monitor the organization’s culture to support the company's goals and promote employee satisfaction.

Assists with the company-wide committees, including the wellness, training, environmental health and safety, activity, culture, and communications committees.

Human Resource Information Systems

Maintains the ADP system for the plant. Prepares and analyzes reports that are necessary to conduct the functions of the department and company. Prepare periodic reports for management, as necessary or requested.

Prepare, manage, and reconcile all aspects of the biweekly and weekly payrolls.

Prepare, manage and reconcile all prevailing wages, along with certified payroll reporting for any federal funded installation projects while ensuring compliance with agency rules and regulations.

Complete monthly, quarterly, and annual internal payroll reporting.

Process accurate and timely year-end reporting when necessary (W-2, W-2c, 1095, AAP, EEO, OSHA, and Veterans Reporting etc.)

Develop ad hoc financial and operational reporting as needed.

Coordinates with and assists outside auditors for any annual payroll audits, Workers Compensation vendor, corporate auditors, 401K audit, Wage/Hour audits.

Provides excellent service by helping managers and employees with payroll and HR-related questions efficiently and promptly.

Process and maintain accurate employee data into the HRIS system (I.e., new hires, terms, benefit enrollment, time clock issues, salary/job changes, and terminations, COBRA, HSA & FSA).

Maintain employees' Paid Time Off records according to company policies.

Responsible for reconciling monthly benefit invoices and preparing the journal entry for the Finance Department.

Benefits

Provides day-to-day benefits administration services. Assist employees with any claim issues.

Assist and coordinate the annual open enrollment and new hire benefit enrollment processes. Audit employee enrollments and ensure the data is transmitted to vendors.

Develop and schedule benefit orientations and other benefit training.

Administers disability and worker compensation claims, along with reporting and tracking.

Recommends changes in benefits, especially new benefits aimed at employee satisfaction and retention.

Maintains working relationships with payroll/HR vendors (ADP, benefit vendors).

Employment

Provides backup for the recruitment process for hourly employees using the standard recruiting and hiring practices and procedures necessary to recruit and hire a superior workforce.

Coordinates labor and recruiting planning meetings with plant management.

Reviews resume for all candidates and coordinates interviews with plant management.

Maintains relationships with temporary agencies.

Assists in providing employment verification.

Employee Relations

Assists with the development of Human Resources policies for the company.

Partners with management to communicate Human Resources/Safety policies, procedures, programs and laws.

Recommend employee relations practices necessary to show a positive employer-employee relationship and promote a high level of employee morale and motivation.

Participates in the conduct of investigations when employee complaints or concerns are brought forth.

Safety Training and Development

Assists with the implementation of the performance management system that includes performance development plans (PDPs), employee development programs, and safety programs.

Provides necessary education and materials to managers and employees including workshops, manuals, employee handbooks, and standardized reports.

Assists with the implementation of company safety and health programs. Tracks and posts OSHA-required data and files reports.

Maintains employee training records.

Maintains the Safety Manual for the site. Ensure that site specific programs are written and maintained.

Ensure that all monthly safety training is completed and documented for all members of the staff.

Maintains and completes all monthly safety statistics for the facility.

Actively promotes and engages in a culture of safety.

Office Management

Coordinates meetings at the facility.

Hospitality and Employee Event planning

Order and maintain office supplies, equipment, and inventory.

Other tasks and projects as assigned by management.

COMPETENCIES:

Knowledge of HR, General knowledge of employment laws and practices.

Experience in administering benefits and compensation programs and other Human Resources programs.

Excellent computer skills in a Microsoft Windows environment. Must include Excel and demonstrated skills in ADP database management and record keeping.

Effective oral and written communication.

Excellent interpersonal and coaching skills.

Evidence of the practice of a high level of confidentiality

Excellent organizational skills and attention to detail

Identifies and resolves problems promptly.

Follows policies and procedures.

Complete administrative tasks correctly and on time

Excellent work ethic.

Ensure work responsibilities are covered when absent.

Monitors own work to ensure quality.

Must be able to multi-task.

LANGUAGE SKILLS:

Multilingual is a plus but not required. Translation experience is a plus but not required. Ability to read and understand English simple instruction, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to internal customers and other employees of the organization.

EDUCATION, EXPERIENCE & TRAINING:

Associates degree (A.A) or equivalent from a two-year college or university and 3+ years of HR & payroll processing & data entry experience; or equivalent combination of education and experience.

CERTIFICATES, LICENSES OR REGISTRATIONS:

None needed.

PHYSICAL DEMANDS:

The employee may occasionally stand, walk, stoop, kneel, or crouch during the shift. Employees will regularly sit, use hand to finger, handle, feel and reach with hands and arms. Employees must be able to occasionally lift or move up to 25 lbs.

WORK ENVIRONMENT:

This position works in an environment with moderate noise levels.

TRAVEL:

None is required for this position.

Savaria provides equal employment opportunities and consideration to all qualified employees and applicants, including disabled individuals and veterans

#savariapatientcare

Full-time