Administrative Professional 1

About us\:

Our mission is to promote positive, lifelong outcomes for Ohio youth through early intervention, quality education, and family support programs. At DCY, we offer our employees a rewarding work experience in public service helping Ohioans achieve a sustainable lifestyle that includes generous benefit options and a flexible work life balance making our agency a great place to work!

To learn more about DCY, please visit our website at Department of Children and Youth Ohio.gov.

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

Medical Coverage

Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period

Paid time off, including vacation, personal, sick leave and 11 paid holidays per year

Childbirth, Adoption, and Foster Care leave

Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)

Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Recommend payment eligibility and calculation, utilize established procedure for eligibility review and calculation. Access required systems to obtain data (OCLQS, TAP, MS Forms, Email, Excel, etc.). Complete excel or other tracking tool. Ask questions of lead or manager as needed. Make recommendations for process improvement. Assist with processing of monthly/quarterly reports, review reports for receipt by deadline and notify lead if missing, review reports for completion, compile report responses for review, update tracking sheet. Assist with meeting materials development including power point, word documents, agendas, and capturing meeting notes and action items. Assist with resource mailbox monitoring, utilize established procedures and provider already approved responses, research email requests for payment and provide recommendation to lead, distribute emails as required, assist with testing of email automations, assist with drafting communications and documentation. Other duties as assigned.

1 yr. trg. or 1 yr. exp. in secretarial science or business office applications. For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology.

-Or equivalent of Minimum Class Qualifications For Employment noted above

Job Skills: Administrative Support/Services

Unless required by legislation or union contract, starting salary will be the minimum salary of salary range 27 (step 1, $20.99 per hour) associated with this position.

All answers to the supplemental questions must be supported by the experience/education provided on your civil service application. Attachments will not be considered as part of your application.

DCY’s core hours of operation are Mon-Fri from 8\:00am to 5\:00pm, however, daily start/end times may vary based on operational need across DCY divisions. Employees may begin as early as 7\:00am & as late as 9\:00am, based on supervisory approval. This position performs work on-site daily at DCY’s office space.

Selection devices such as a structured interview, proficiency instrument, &/or assessment may be required for this position; Applicants must demonstrate proficiency with a passing score of applicable selection device to be considered for this position. All results will be maintained for 6 months. Applicant with a passing score will be retained & utilized for a 6-month period. Applicant with a failing score in the same position may not re-take the same selection device for a 6-month period.

Travel required, as needed. Must provide own transportation or, in order to operate a state vehicle, you must have a valid driver’s license.

Background Check Information

The final candidate selected for the position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration.

Status of posted positions

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