Administration Purchasing and Support Specialist

Job Description

Client in Easley/Powdersville area is searching for qualified candidates to fill an Administration Purchasing and Support Specialist:

Hours: 8am-5pm (M-F); with minimal to no overtime. (Temp/Hire)

Pay: $20.00

This position will be responsible for procuring supplies and services for the main office and providing administrative support to the management team. Duties include preparing purchase orders, maintaining inventory records, supporting departmental reporting, and ensuring compliance with purchasing policies.

Job Description & Benefits Listed below!

Purchasing

Maintains a thorough knowledge of the PW Procurement Policy and any applicable state and federal laws and regulations.

Procures and manages supplies, equipment, and services related to office operations, equipment maintenance, and facility support.

Maintains/creates purchasing procedures for the staff that facilitate compliance with the PW Procurement Policy and provide adequate control of inventories that result in timely and accurate provision of materials and services to all areas of the company.

Monitors minimum stock quantities, places orders, coordinates shipping and deliveries, and confirms bills of lading before sign-off and forwards delivery receipt documentation to Accounts Payable.

Coordinates purchasing of mobile phones, iPads, office, kitchen, and restroom supplies, paper products, coffee delivery, catering, promotional materials, printing services, etc.

Supports procurement of IT services and professional services (legal, audit, engineering, etc.).

Develops and maintains vendor database. Maintains professional, productive, and cordial relationships with all vendors and service providers. Seeks to negotiate pricing structure favorable to PW.

Develops and maintains professional, cordial, and productive relationships with all PW personnel for timely and appropriate response to all procurement requests.

Maintains and improves knowledge of all areas of the company, including operations & maintenance, regulatory compliance, construction & development, as well as office machines and supplies, to be knowledgeable enough to manage the procurement process.

Administrative Support

Coordinates training and travel arrangements for staff and Board members.

Manages insurance claim processing, professional dues and subscriptions, memberships, etc.

Coordinates document transfers for storage, retention, and shredding in accordance with records retention policy.

Manages the sale or disposal of all salvaged office equipment, IT assets, etc. in an ethical manner and in compliance with the PW Procurement Policy.

Provides administrative support to the Executive Director, Director of Finance and Administration, Financial Services Manager, and Customer Service Manager.

As time allows, provides support to Project Coordinator in document scanning/digitizing and organization.

Other duties as assigned

Characteristic preferences of potential candidates should include:

Ability to handle a variety of job responsibilities with limited supervision

Accuracy in work performed

Timeliness and dependability

Handle frequent interruptions

Adapt to change

Independent thinking

Qualifications:

High School Diploma or GED equivalent required with 2-4 years of vocational training preferred

Minimum of 2 years of experience in administrative office environment

Thorough knowledge and experience using Microsoft Office Suite

Excellent verbal and written communication skills

Experience in water utility administration preferred

Experience with GIS (Geographical Information System) mapping a plus

Valid SC Driver’s License

CHASE provides Equal Employment Opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, status as disabled veteran, marital status, sexual orientation, gender identity, hairstyles, hair textures, pregnancy, childbirth, and related medical conditions or any other legally protected characteristic in accordance with applicable laws. In addition, CHASE complies with applicable state and local laws governing nondiscrimination in employment in every location.

CHASE is committed to complying fully with the Americans with Disabilities Act (ADA) and ensuring equal opportunity in employment for qualified persons with disabilities.

#INDSC02Company Description

CHASE Staffing, formerly CHASE Professionals, is a US-based staffing firm with 20 branch locations and over 10,000 jobs filled in 2021. Most of our locations provide full-service staffing, while several specialize in a particular field.

For over 45 years we have helped hundreds of thousands of people accomplish their goals. This includes people looking for full-time jobs, those looking for opportunities to earn money on a temporary basis, those seeking to improve skills and learn new ones, and new grads entering the work force wanting to get some experience.

Working together to meet your needs is our #1 goal.

Full-time