Senior Mail Clerk

Salary: $17.22 - $20.55 Hourly

Location : Dearborn, MI

Job Type: SSA Full Time

Job Number: 202500357

Division: Financial Services

Department: Purchasing

Opening Date: 04/25/2025

Closing Date: Continuous

Position Description Summary

Henry Ford College presents an opportunity for a Senior Mail Clerk.

The Senior Mail Clerk will assist the Purchasing Director in providing comprehensive and efficient mail and supply services to support the mission of the college.

Duties include process, sort, and distribute interdepartmental and U.S. mail; maintain and distribute stocked supply items; monitor and maintain postage accounts; advise departments on postal regulations and mailing requirements; and work in a professional manner with employees at all levels in the college and with representatives from outside organizations.

Core Competencies and Qualifications

Education: High School Diploma/GED

Demonstrate basic clerical and mathematical aptitude.

Must possess a basic understanding of Microsoft Office Suite (Word, Excel, Outlook).

Must be detail oriented and thorough in completing work tasks.

Must possess the physical ability to carry out assigned responsibilities (push/pull material handling equipment, ascend/descend ramps, and stairs, etc.)

Must have strong English language skills to communicate effectively (verbal and written) with employees and with external parties, such as delivery and freight company employees.

Must have strong organizational skills and ability to work without constant supervision.

Must have good judgement, maturity, dependability, honesty, high ethical standards, and a professional attitude.

Understanding and commitment to HFC Mission.

Listening - Receives, attends to, interprets, and responds to verbal messages and other cues such as body language in ways that are appropriate to listeners and situations.

Physical Strength & Agility - Ability to bend, lift, climb, stand, and walk for long periods of time; ability to perform moderately heavy laboring work.

Arithmetic - Performs computations such as addition, subtraction, multiplication, and division correctly using whole numbers, fractions, decimals, and percentages.

Attention to Detail - Is thorough when performing work and conscientious about attending to detail.

Eye Hand Coordination - Accurately coordinates one's eyes with one's fingers, wrists, or arms to perform job-related tasks (for example, to move, carry, or manipulate objects).

Learning - Uses efficient learning techniques to acquire and apply new knowledge and skills; uses training, feedback, or other opportunities for self-learning and development. The most successful candidate will have a career that reflects the following:

Prefer a minimum of one year of experience in the mail service operations in a college or similar setting. In addition, we seek someone who values and demonstrates:

Agility - Bends, stretches, twists, or reaches out with the body, arms, or legs.

Conscientiousness - Displays a high level of effort and commitment towards performing work; demonstrates responsible behavior.

Customer Service - Works with clients and customers (that is, any individuals who use or receive the services or products that your work unit produces, including the general public, individuals who work in the College, or organizations outside the College) to assess their needs, provide information or assistance, resolve their problems, or satisfy their expectations; knows about available products and services; is committed to providing quality products and services.

Decision Making - Makes sound, well-informed, and objective decisions; perceives the impact and implications of decisions; commits to action, even in uncertain situations, to accomplish organizational goals; causes change.

Dependability & Reliability - Behaves consistently and predictably; is reliable, responsible and dependable in fulfilling obligations; diligently follows through on commitments and consistently meets deadlines. Demonstrates regular and punctual attendance; rarely is late for meetings or appointments.

Flexibility - Is open to change and new information; adapts behavior or work methods in response to new information, changing conditions, or unexpected obstacles; effectively deals with ambiguity.

Keeping Others Informed - Keeps others well-informed through a variety of means, including productive and informative group and individual meetings and targeted written communications; highlights important information in communications and avoids flooding others with irrelevant information.

Self Management - Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.

Teamwork - Encourages and facilitates cooperation, pride, trust, and group identity; fosters commitment and team spirit; works with others to achieve goals. Essential Duties and Responsibilities including but not limited to

Sort incoming interdepartmental mail and U.S. mail into individual department/office boxes in the Mailroom.

Distribute mail from the Mailroom to offices and departments throughout the mail campus.

At assigned locations, sort the department's mail into individual faculty and staff mailboxes.

Pick up outgoing interdepartmental and U.S. mail from various campus locations and return it to the Mailroom for processing.

Sort outgoing mail by size, weight, and postage classification.

Meter outgoing mail at appropriate postage rates.

Operate and maintain mailing machine and postage meter.

Deliver priority letters or communications to individual offices.

Prepare standard (bulk) mailings and deliver to U.S. Postal Service as needed.

Order and maintain inventory of Mailroom supply items (office supplies and copier paper).

Receive, store, and secure deliveries of supply items.

Process and deliver supply requests from departments.

Maintain accurate and updated employee-department lists and mailbox labeling.

Assist the Logistics Associate with distribution of printed materials and the receiving of goods as needed.

Acquire and maintain current knowledge of U.S. Postal Service rules and regulations.

Acquire and maintain current knowledge of the purchasing software system.

Maintain a positive college image and good supplier relations through daily contacts.

Initiate and process electronic postage refills and rate updates.

Monitor and maintain U.S. Postal Service mail accounts (Permit, Postage Due, Business Reply, etc.). Recommend and request additional postage when needed.

Monitor and maintain third-party postage deposit accounts (Pre-Sort, Postage Meter). Recommend and request additional postage when needed.

Maintain regular communications with contacts at U.S. Postal Service and third-party vendors (Pre-sort, Postage Meter) to respond to and resolve issues related to postage rates, procedures, equipment repairs, and other operational concerns.

Advise college departments about postal regulations, mailing processes and mail piece design to reduce postage costs and maintain compliance with U.S. Postal Service regulations.

Perform other duties as assigned within the scope of qualifications and/or training. Additional Information

While we have attempted to capture the core functional responsibilities in the role, the statements contained in this job announcement reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required, and the scope of responsibility. It should not be considered an all-inclusive listing of work requirements. Therefore, performing additional job-related duties not listed above may be required as assigned. For applicants viewing this ad from an external site, please go to hfcc.edu/jobs to apply.

REWARDS THAT LAST A LIFETIME

Henry Ford College takes great pride in offering a variety of comprehensive and industry-leading programs and resources to support the health and well-being of our team members and their families.

Being an industry leader means giving back to our most valuable asset - our employees.

HFC Offers:

Employee assistance program

403B and 457B saving and retirement plans with Roth contribution options

Vacation time/PTO

Holidays

Tuition waiver

Comprehensive medical insurance

Employer paid vision and dental

Long/short term disability

Flex spending and health saving accounts

Professional Development opportunities

01

Do you have a High School diploma or GED?

Yes

No

02

Do you have basic clerical and mathematical skills?

Yes

No

03

Do you possess a basic understanding of Microsoft Office Suite (Word, Excel, Outlook)?

Yes

No

04

Do you possess the physical ability to carry out assigned responsibilities (push/pull material handling equipment, ascend/descend ramps, and stairs, etc.)?

Yes

No

05

Do you have strong English language skills to communicate effectively (verbal and written) with employees and with external parties, such as delivery and freight company employees?

Yes

No

06

Are you currently eligible to work in the United States of America?

Yes

No

Required Question