Executive Assistant

Who is Multistudio?

At Multistudio, we're not just designing spaces-we're designing impact. As a purpose-driven, human-first design collective with five studios and one shared mission, we elevate lives through work that matters. Our strength lies in our diversity-of people, perspectives, and ideas-and our culture thrives on ownership, inclusion, and impact.

As a 100% employee-owned firm, we invest in each other because we believe great design starts with great people. Join a studio where your contributions shape our future and your voice matters.

The Opportunity

We are seeking a resourceful and highly organized Executive Assistant to provide administrative support to our CEO. This role is ideal for someone who thrives in a dynamic, fast-paced creative environment, brings exceptional professionalism and emotional intelligence, and is skilled in managing priorities with grace and precision.

As a key partner to leadership, you'll play a critical role in helping guide our operational rhythm, uphold our standards of excellence, and support initiatives that advance the firm's strategic goals.

What You'll Do

Executive Support

Manage complex calendars, schedules, travel arrangements, and logistics for the CEO.

Prepare correspondence, presentations, reports, and briefing materials for internal and external use.

Track priorities, deadlines, and follow-ups, ensuring the CEO remains organized and informed.

Support the preparation and logistics of CEO meetings, retreats, and speaking engagements.

Operational & Strategic Support

Assist with high-priority initiatives and research for the CEO

Maintain systems and tools for managing sensitive information and operational processes.

Coordinate with HR, Legal, Finance, and Marketing departments to support CEO initiatives.

What You Bring

Bachelor's degree in Business Administration, Communications, or related field preferred.

5+ years of experience supporting senior executives ideally within a professional services or creative environment.

Exceptional written, verbal, and interpersonal communication skills.

Proficient in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) and virtual meeting tools (Zoom, Teams, etc.). Mac User knowledge a plus.

Experience preparing meeting minutes and professional communications.

Ability to manage multiple priorities while maintaining accuracy and discretion.

Who You Are

Trustworthy and discreet-an unwavering guardian of confidential information.

Exceptionally organized and detail-oriented, with a proactive mindset.

Calm under pressure, adaptable to shifting priorities, and solution-oriented.

A natural collaborator and relationship builder who anticipates needs and takes initiative.

Why Join Us?

Employee ownership: Share in the success you help create.

Flexible work culture: A hybrid environment that supports balance.

Purpose-driven mission: Work that makes a difference-in lives, communities, and the world around us.

Creative community: Join a collective of people who care deeply about design, impact, and each other.

Ready to support visionary leadership and help shape the future of a design firm with purpose? We'd love to hear from you.

EEO/Veterans/Disabled