Administrative Assistant

Summary of Position

Under the direct supervision of the Regional Administrative Development Manager this position provides administrative support for the Calgary Corporate office.

Qualifications & Requirements

High school diploma or equivalent

1-2 years' experience in an office setting is preferred

Demonstrated ability to work independently within an environment that fluctuates rapidly, between being fast paced and demanding to quiet and solitary.

Indicators & Attributes for Success

Attention to detail

Ability to stay on task and follow through

Customer/client focus

Positive attitude

Independent and strong initiative

Communication skills

Prioritization and organizational skills

Strong team-player

Primary Responsibilities

Answers central telephone system and directs calls accordingly.

Prepares outgoing mail and shipments; sorts and distributes incoming mail daily.

Assists Sales District Manager/Team with administrative duties; other office management staff, as needed.

Greets external guests, completes security checks, and accompanies visitors accordingly.

Provides a warm and welcoming experience for all visitors, including internal visitors from US districts.

Keeps all conference rooms and visitor offices tidy and stocked with supplies.

Tidies up kitchens nightly and restocks at regular intervals.

Reports office maintenance issues to building management.

Maintains office supply inventory.

Sets up parking and building permissions for new employees.

Works with IT for new employee access badge distribution.

Coordinates staff events, such as volunteer, team building and holiday events.

Supports Sales and Marketing Teams to develop and stock branded items and customer gifts.

Flexibility for daily duties is a must.

Working Conditions/Environment

Operates in a professional and/or business casual office environment.

Routinely uses standard office equipment such as laptops, personal computers, photocopiers/scanners, and smartphones.

At desk at 8am MST daily, to receive morning deliveries.

Occasional overtime work (evenings and weekends) may be required as job duties demand.

Permanent