Administrative Assistant

Job Description

REHAU Building Solutions is a leading international polymer manufacturer, is seeking an ambitious, experienced Administrative Assistant, for its Building Solutions Division located at our Head Office in Leesburg, VA.

Job Description: The Administrative Assistant will play a crucial role in ensuring the efficient operation of our office. This position involves a variety of administrative and receptionist duties, including providing support of executive schedule/calendars, handling correspondence, assisting with data organizing/filing, and providing support for meetings and key visitors to both the office and the plant. Additionally, the role includes specialized tasks such as managing subscriptions and memberships, facilitating vendor payments, and supporting various cross-functional approval and reporting processes.

Key Responsibilities:

General Administrative Duties:

Answering and directing phone calls

Greeting and assisting visitors

Assisting with the use of SignNow for document signing and management

Handling incoming and outgoing mail and packages

Maintaining organized filing systems

Scheduling and coordinating meetings and appointments

Specialized Tasks:

Supply chain and Purchasing team support

Managing and processing STOs (Stock Transfer Orders), PRPs (Purchase Requisition Proposals), POs (Purchase Orders), and GRs (Goods Receipts)

Facilitating the approval process for these documents

Shipping / Receiving:

Coordinating shipping and receiving activities

Ensuring accurate documentation and tracking of shipments

Credit card reconciliation:

Reconciling Purchasing Card transactions

Ensuring accuracy and compliance with company policies

Meeting / Key Visitor Hosting Support:

Arranging lunches and room bookings for large meetings

Providing hospitality support for key visitors

Manage Subscriptions / Memberships:

Overseeing subscriptions and memberships (e.g., Dodge, MasterSpec, CBE, ASHRAE)

Facilitating the processing of payments and invoices

PowerPoint Presentation Support:

Enhancing and polishing PowerPoint presentations for various meetings and events

Qualifications:

Proven experience as an administrative assistant

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Familiarity with office equipment

Strong organizational and time-management skills

Excellent verbal and written communication skills

Ability to handle multiple tasks and prioritize effectively

Experience with document management systems is a plus

Knowledge of subscription and membership management is desirable

Familiarity and/or experience with SAP ERP systems is beneficial

A candidate’s final salary offer will be based on his or her skills, education, experience and geographic location. Total compensation may also include bonuses consistent with REHAU’s corporate bonus plan.

Additionally, subject to applicable eligibility requirements, we offer full-time employees a variety of benefits including:

Medical, dental and vision insurance

401(K) with 4% company match

Tuition reimbursement

Generous paid time off (PTO), plus 11 holidays per calendar year.

Be yourself: We mean it. We hire individuals based on their unique, remarkable qualities. Your one-of-a-kind mindset gives us unbelievable strength. Our work teams come from many corners of the globe and diverse walks of life. Age, disability, national origin, sexual orientation and gender identity shouldn’t keep you from reaching that highest plateau. Come as you are to our judgement-free zone.

Full-time