Administrative Assistant

Administrative Assistant

Exton, PA

12 month contract

The ideal typical work hours will be from 6:30 AM to 3:30 PM, including 1 hour of unpaid lunchtime.

Job Description:

The Administrative Coordinator is primarily responsible for supporting an assigned manager (typically a Director or above) with administrative tasks and performing the front desk activities. They will also provide back-up support for the Executive Assistant at the site.

Essential Functions:

The Administrative Coordinator will prioritize workload and deliver specific clerical/administrative activities and services under the guidance of the assigned manager.

• Calendar management and coordination of meetings

• Coordinate domestic as well as international travel arrangements for the department

• Process Invoices and prepare expense reports

• Assist with ad hoc projects under general guidance from the manager

• Provide support to other members of the department as needed

• Interact with staff at all levels in a fast-paced environment

While being assigned to work at the front desk (typically 6:30 AM to 10:30 AM),

• Receives and greets visitors. Directs them to the appropriate place or employee and answers general questions.

• Issues control badges as required, records visitors' arrivals and departures.

• Ensure the vendors complete the safety and GMP training when needed and maintain the records.

• Answer incoming calls and route accordingly. Maintain updated phone list with changes.

• Ensure that the reception area is neat; call for taxi service if necessary; other miscellaneous items as assigned.

Requirements:

• 3 to 5 years of experience of administrative skills

• Proficiency in MS Office Suite (PowerPoint, Word, Excel) Outlook

• Must be a self-starter with the ability to multi-task

• Flexibility to accommodate rapidly changing priorities and deadlines.

• High level of accuracy and attention to detail

• Strong verbal and written communication skills

• Strong customer service skills