Executive Assistant

The Executive Assistant will work closely with the MD, managing schedules, coordinating communication, and ensuring smooth operations at the leadership level. The ideal candidate must be detail-oriented, highly professional, and capable of handling sensitive information with discretion. A strong command of English, excellent follow-up skills, and proficiency in shorthand are essential for this role.

Key Responsibilities:

• Administrative Support: Manage the MD’s schedule, appointments, and travel arrangements.

• Communication Management: Handle emails, calls, and correspondence on behalf of the MD, ensuring timely responses.

• Meeting Coordination: Organize meetings, prepare agendas, take minutes using shorthand, and follow up on action items.

• Follow-ups & Task Tracking: Ensure timely completion of tasks by coordinating within and outside the organization.

• Document Management: Prepare reports, presentations, and confidential business documents.

• Vendor & Supplier Coordination: Assist in communication and coordination with suppliers, clients, and business partners.

• Project Assistance: Support the MD in research, data analysis, and strategic initiatives.

• Confidentiality & Discretion: Handle sensitive business information with the highest level of integrity.

• Process Improvement: Identify and implement efficiencies in administrative processes.

Requirements

• Educational Qualification: Graduate from a recognized secretarial college.

• 3+ years of experience as an Executive Assistant to a senior leader (preferably MD/CEO) or in a similar administrative role.

• Excellent command of English (both written and spoken).

• Strong follow-up skills, with a proactive approach to task management and completion.

• Proficiency in shorthand for note-taking and documentation.

• Strong organizational and multitasking skills.

• Proficiency in Microsoft Office (Excel, Word, PowerPoint) and business communication tools.

• Ability to work independently, handle pressure, and meet deadlines.

• Professional demeanor and high level of discretion when handling confidential information.

• Experience in the automotive or export industry is a plus but not mandatory.