Office Administrator

Job Description

Since 1999, HB NEXT has delivered technology-enabled compliance solutions to the construction, industrial, and utility industries. Headquartered in Atlanta, Georgia, we pioneered Compliance-as-a-Service (CaaS)—a comprehensive offering that streamlines both regulatory and operational compliance. Our services include expert consulting, administrative support, and a configurable Compliance Management Platform that reduces risk and administrative overhead for our clients.

Position Overview:

We are seeking a professional, friendly, and highly organized Office Administrator to join our team in Lawrenceville, GA. This is a dual-role position responsible for managing front desk operations while supporting company event planning and providing administrative assistance to the executive team. The ideal candidate excels in a fast-paced environment, communicates effectively, and pays close attention to detail.

Key Responsibilities:

Greet and welcome visitors in a warm, professional manner.

Answer, screen, and direct incoming phone calls.

Maintain a clean, organized, and professional reception area.

Receive, sort, and distribute mail and deliveries.

Manage office supplies and coordinate service requests.

Provide administrative support to the executive team, including scheduling, document preparation, and meeting coordination.

Assist with general office tasks such as data entry and calendar management.

Support planning and coordination of company events, meetings, and functions.

Source and coordinate with venues, vendors, and caterers; negotiate contracts and manage budgets.

Create timelines, checklists, and promotional materials for events.

Qualifications:

High school diploma or equivalent (Associate or Bachelor’s degree preferred).

2+ years in a receptionist, administrative, or event planning role.

Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).

Strong communication and interpersonal skills.

Excellent organizational and multitasking capabilities.

Preferred Traits:

Professional appearance and demeanor.

Discretion when handling sensitive or confidential information.

Positive, can-do attitude and initiative-driven.

Comfortable working independently and collaboratively.

Benefits:

401(k) with company match

Ten paid holidays

PTO/VTO

Short-term disability coverage

Contribution to employee health plan

Note: This is an on-site role and is not eligible for remote work.

Full-time