Warehouse Operations Specialist

Position Summary

As Warehouse Operations Specialist, your role will involve developing effective procedures as identified by your Leadership Team for managing and maintaining inventory. You will be responsible for ensuring the accuracy of shipments through inventory counting processes. Additionally, you will oversee and manage the storage space in the warehouse to accommodate new product shipments.

Your duties will extend to training others in various areas such as, Cycle Counts, receiving deliveries, preparing outgoing shipments, tracking and communicating shipments, overseeing the ordering and tracking of Maintenance, Repair and Operations (MRO) items, as well as continuously monitoring inventory levels.

When inventory levels start to deplete, you will be responsible for placing restock orders based on established reorder points to ensure essential inventory items are always available. To facilitate efficient inventory management, you will utilize management software systems to update and maintain inventory records.

Collaboration with the Procurement Team is crucial in your role. You will work closely together to ensure timely reception of ordered inventory, inspect shipments for any issues and regularly update inventory files or databases for smoother inventory tracking. To be successful in the role, you are an absolute rock star to maintain shipment records in electronic files or databases with ease, and ensure all products and materials flow timely throughout the building - flawlessly.

Ultimately, a top-notch Warehouse Operations Specialist is highly organized, detail-oriented, and able to manage the flow of incoming and outgoing goods with minimal supervision - at all times.

Warehouse Operations Specialist Duties and Responsibilities include

Inspect incoming and outgoing shipments and verify quantity, rates, accuracy, etc.

Train others on how to document necessary paperwork to ensure receipt of inventory

Receive incoming shipments and prepare outgoing shipments

Coordinate shipment pick ups with carriers as needed

Prepare and maintain shipping paperwork, records, electronic reports and databases

Teach others to track shipments details, locations, ETAs

Report shipping concerns, tracking packages, lost or damaged items, etc to leadership immediately

Coordinate inter-company shipments to other locations

Perform Pack Jacket operations

Fulfill Runner's station duties

Ensuring that company and team goals, deadlines, and performance standards are communicated, met, and achieved on a regular (often quarterly) basis

Train and onboard new associates to make sure they understand their roles

Setting individual goals and making sure they align with the company’s plans and vision

Reporting, suggesting, and implementing processes to reduce costs, increase efficiencies, etc

Performing additional duties as needed

Warehouse Operations Specialist Duties and Responsibilities pertaining to MRO items include:

Oversee inventory and order additional products and supplies when needed

Maintain defined Min/Max levels for MRO and sellable inventory levels at all times

Work with cross functional team members to determine forecasts to determine defined Min/Max levels for MRO inventory levels on a monthly basis

Teach others to order, track, monitor and report product inventory and MRO levels regularly

Requirements

Warehouse Operations Specialist Requirements include

Associate’s degree in supply chain, transportation, logistics, business, or related field, preferred, but not required

High school diploma, G.E.D. or equivalent required

At least five (5+) years of experience in logistics, warehousing or a related role required

Advanced computer skills, including Google Suite (Docs, Sheets, Slides) and MS Excel, specifically pivots, graphs, etc.

Forklift and/or pallet jack certification required

Highly collaborative, with a positive, “solutions-oriented” attitude where you don’t just raise the issue, you also bring potential solutions to fix it

Above-average understanding and general knowledge of production procedures

General awareness and acceptance of Lean Six Sigma methodology

i.e. Yellow or Green Belt Certification is a huge plus!

A strong desire to work in a dynamic, fast-paced startup environment.

A positive, “solutions-oriented” attitude where you don’t just raise a red flag, you also bring potential solutions to fix it

Additional Warehouse Operations Specialist Qualifications include

Complete understanding and strict adherence of safety regulations in a warehouse environment

Knowledge of inventory or materials best practices, general awareness of fundamentals of logistics

Above average verbal and written communication skills

Strong organizational and time-management skills; attention to detail an absolute must!

Above-average customer service skills; strong desire to help others succeed

A strong desire to keep up-to-date with the latest technologies and continually upgrade technical and/or industry knowledge (& even teach others)

Ability to sit, climb, and crouch, as well as lift and move products and materials regularly

Ability to physically stand, bend, squat, and lift regularly up to 40 pounds; 40+ pounds as a team lift

Proficiency in operational principles and policies

Outstanding organizational skills and focuses on attention to detail

Above average verbal and written communication skills

You thrive on keeping things neat and orderly.

Thorough understanding and strict adherence to safety regulations in a warehouse environment

Above-average customer service skills; strong desire to help others succeed

Ability to sit, stand, and walk throughout as needed to effectively motivate and lead others

Ability to physically stand, bend, squat, and lift continuously up to 40 pounds; 40+ pounds as a team lift