Senior Sourcing Analyst

Schedule: Full-time

What You'll Do:

Designs and coordinates supplier prequalification tools, methods and monitors contractor performance.

Assists various internal customers with evaluating procurement & sourcing needs.

Conducts and attends meetings with office management, subject matter experts and Fiscal to clearly define purchasing specifications.

Determines required and best procurement methods to utilize (State resources, mandatory contracts or bidding method).

Creates (ITBs and RFPs (e.g., advertises bid opportunities, opens bids, co-chairs evaluation committees, recommends contract awarding of suppliers).

Assesses and defines sourcing needs through observation and interview of customers’ key personnel.

Determines size, scope and complexity of proposed project and Ohio Department of Health’s (ODH) ability to manage and support proposed project and identify additional areas to be considered in proposed project life cycle.

Identifies and conducts pre-proposal and offer conferences of potential suppliers, evaluates responses, and recommends supplier selection.

Conducts market and spend analyses, utilizes various financial reporting and analysis tools to ensure compliance with procurement thresholds.

Establishes project plan pacing and scope, identifies, contracts with and/or works with subject matter experts to properly document need, project timeline for developing specifications, risks, market strategy, and letting and evaluating opportunity.

Participates in contract negotiations with legal, requestor and supplier; recommends policies, procedures and improvements for sourcing practices.

Designs sourcing requirements for multiple program offices.

Establishes supplier qualification and performance mechanisms based on market understanding and capability.

Establishes and monitors timelines to ensure no interruption of products or services occurs, resolves issues/concerns/complaints between supplier and customers.

Evaluates and makes recommendations concerning proposed exceptions to terms or scope and proposed improvements over what was requested.

Provides guidance to Fiscal and Program staff on procurement policies and procedures as well as sourcing approaches.

Works and conducts outreach with Minority Business Enterprise (MBE) & Encouraging Diversity, Growth & Equity (EDGE) suppliers, businesses & program offices to help ensure Equal Opportunity Division contracting & expenditure requirements are met or exceeded.

Position Qualifications:

30 mos. exp. or 30 mos. trg. in purchasing/procurement/sourcing.

Or

Completion of undergraduate core program in public or business administration, purchasing, materials management, contracting, acquisition management or logistics, supply chain management, operations management or other sourcing related field AND 6 mos. exp. or 6 mos. trg. in purchasing/procurement/sourcing.

Or

12 mos. exp. as Sourcing Analyst, 64512.

Or equivalent of Minimum Class Qualifications for Employment noted above.

Additional Qualifications:

Applications of those who meet the minimum qualifications will be further evaluated against the following criteria:

Undergraduate or advanced degree in public or business administration, purchasing, materials management, contracting, acquisition management or logistics, supply chain management, operations management

Purchasing/procurement/contracting/sourcing experience

Experience developing solicitation documents (e.g. RFP, RFQ, RFI)

Experience developing scope of works or specifications

Experience evaluating proposals

Experience conducting consensus meetings

Experience assessing needs of Stakeholders and offering sourcing solutions

Experience with contract management activities (e.g. addendums, amendments)

Experience handling vendor compliance issues

Experience and knowledge of State of Ohio Procurement Rules

Experience conducting spend and market analysis and reporting

All eligible applications shall be reviewed considering the following criteria: qualifications, experience, education, and active disciplinary record.

Job Skills: Purchasing, Stores, Inventory

Technical Skills: Accounting and Finance, Budgeting, Contract Negotiation

Professional Skills: Collaboration, Decision Making, Negotiation, Organizing and Planning, Strategic Thinking

Educational Transcript Requirements:

Official educational transcripts are required for all post-high school educational accomplishments, coursework or degrees claimed on the application. Applicants will be required to submit an official transcript prior to receiving a formal offer of employment. Failure to provide transcripts within five (5) working days of being requested will cause the applicant to be eliminated from further consideration.

Please note that a transcript is considered "official" only if it is an original copy from the educational institution and includes an institutional watermark, ink stamp or embossed stamp. Transcripts printed from the institution's website will not be accepted. ODH reserves the right to assess the academic credibility of an educational entity's award of a putative degree.