Billing Specialist

Job Description

Salary: $26 to $31 per hour

About Evergreen Energy Partners

Evergreen Energy Partners is a virtual full-service energy efficiency firm. We employ experts experienced in advancing energy efficiency initiatives for a wide array of clients. Our team members are in strategic locations across the United States.

We are a supportive team that rewards individual initiative and performance. We have a progressive culture that embraces work-life balance while working in a virtual office environment from your home. This winning combination has resulted in repeated selection among the top companies on Oregon Business Magazine's list of 100 Best Companies to Work for in Oregon.

Position Description:

Evergreen Energy Partners is seeking a detail-oriented and organized Billing Specialist to support critical functions within our Finance Department. This entry-level role provides an excellent opportunity for a motivated individual to gain foundational experience in accounts receivable and financial operations. The Billing Specialist will play a key role in ensuring accurate client billing, expense reporting, and employee data maintenance within our ERP system.

Successful Candidates:

Demonstrates reliability, attention to detail, responsiveness, and accurate and timely communication.

Is a self-starter who is highly detail-oriented, organized and goal-focused.

Possesses excellent verbal, interpersonal and written communication skills.

Have exceptional problem-solving skills and the ability to work independently.

Key Responsibilities:

Accounts Receivable:

Generate and issue accurate monthly invoices to client accounts.

Assist in tracking overdue payments and resolve outstanding issues through communication with clients.

Support the Controller by maintaining clean and timely A/R reporting.

Employee Expense Reports:

Perform initial review and approval of employee-submitted expense reports, referring to company guidelines.

Answer policy and coding questions from employees and provide documentation clarifications and support.

Timecard Approval:

Oversee timecard data entry and reporting, approving for accuracy and timeliness.

Approve and escalate timekeeping discrepancies as necessary.

Coordinate with managers to ensure compliance with reporting deadlines.

Employee Updates in ERP:

Implement employee adjustments as needed.

Train new employees on time and expense, according to company guidelines

Internal Customer Service:

Act as a liaison between the finance team and other departments.

Facilitate cross-functional communications, requests, and adjustments under the guidance of the direct supervisor.

Address concerns regarding expenses, timecards, other intake issues, escalating them to HR or Finance leadership as appropriate.

Position Qualifications:

Ability to handle frequent interruptions and adapt to changes in workload and work schedules.

Must take ownership of the work, do what is required and follow through on all expectations.

Strong communication skills and ability to work collaboratively.

Ability to manage multiple tasks and meet deadlines.

Self-starter who is highly detail-oriented, organized, and goal-focused.

Intermediate to advanced skills in Microsoft Office software programs, including Adobe Acrobat and/or Blue Beam, Word, Excel, PowerPoint, and Outlook.

Proficient in basic math skills.

Preferred Skills/Experience:

Bachelor or associate degree in accounting, finance, or related field.

Proven experience in accounting or a similar role.

Strong proficiency in ERP systems (Deltek Vantagepoint a Plus) and Microsoft Office Suite.

Physical Requirements:

The physical requirements described here are representative of those that must be met by this position. Reasonable accommodations will be provided to enable individuals with disabilities to perform the essential functions.

Sitting for extended periods at a computer; data entry and proficient typing.

Talking on the telephone or video conference calls for extended periods.

Speak/hear; provide clear, accurate communication and hear the telephone.

Other Requirements:

We are a fully remote telecommuting organization, virtual experience preferred but not required.

Must be located in the Portland, OR/Vancouver, WA metro area.

Drug test must pass a pre-employment drug screen.

Pre-employment background check.

A solid internet connection and home-work space.

Evergreen will provide a computer (programs for the position included in the computer setup), two monitors, a monitor stand, speakers, a webcam, a docking station, a wireless keyboard and mouse, and a surge suppressor.

Benefits:

In addition to your competitive salary, medical/dental/vision plan, disability and life insurance, and 401(k), well provide:

Generous paid time off (PTO) so you can recharge and enjoy life, plus $500 provided annually when you take a week-long vacation.

401(k) company contributions to help build your nest egg.

Discretionary bonuses based on performance because your work deserves to be rewarded.

Professional development funds to learn new skills and grow.

100% virtual company.

Paid volunteer day to make an impact in our communities.

Fun team outings and events to bond with your colleagues.

EEO M/F/D/V

remote work

Full-time

Fully remote