Executive Administrative Assistant to the VP of Student Life and

The Executive Administrative Assistant to the VP of Student Life and Enrollment will support the Office of the VP of Student Life and Enrollment in fulfilling Moody's missions and goals.

The incumbent will be an individual who desires to be the best in their craft, possessing a commitment to integrity and an ability to effectively support the VP of Student Life and Enrollment.

They will also be responsible for greeting and assisting students and visitors, and ensuring accurate information is given to potential and current students.

In addition, this role will provide administrative support for the Dean for Residence Life and Retention, the Dean for Student Engagement and Career Services, and the Dean for Student Care and Concern.

Essential Functions Reasonable accommodation may be provided to enable individuals with disabilities to perform the essential functions of the position.

* Provide excellent judgment, diplomacy, and understanding of institutional issues to support the Vice President.

* Serves as liaison between the Vice President and other departments to ensure a coordinated approach to initiatives across campus.

* Builds and nurtures relationships to serve as a resource and point of contact designated for key constituents to resolve complex issues and move strategic priorities forward.

* Collaborates with the Marketing & Communications department in creating executive-level communications, including talks, speeches, reports, and presentations that appropriately reflect the Vice President's voice, tone, and goals.

* Assists the Vice President with correspondence dealing with issues and subject matter in ways that sometimes require considerable sensitivity, discretion, judgment, or negotiation.

* Works with members of the Dean's Council to compile a quarterly report providing detailed updates on their areas of oversight.

* Reconcile all credit card transactions and process check requisitions for the Student Life and Enrollment division.

* Works directly with the direct reports to ensure they meet the timeline expectations for their 90/180/270-day plans.

* Works to advance various initiatives, programs, projects, and events to support institutional priorities and institute functions.

* Provide general administrative and clerical support.

* Ensures the accurate, proper, and timely flow of information to support recurring and special projects.

* Answer telephone calls, assist those in the office, and make appointments.

* Assist with schedule management, written communication, reporting, and staff management.

* Responsible for departmental communication to students, including but not limited to chapel announcements, mass emails, etc.

* Manage the ordering of office supplies and make purchases as directed.

* Coordinate travel and accommodations for institute travel.

* Process disciplinary paperwork.

* Obtain reports, enter student data, and locate student information in Campus Solutions as needed.

* Take diligent notes as requested at meetings; proactively manage follow-ups from the meetings.

* Assist in document and presentation creation using Microsoft PowerPoint and Excel.

* Other duties as assigned.

Minimum Requirements * Five years of experience in administrative or operational roles.

* Skilled in interpersonal communication.

* Advanced knowledge of the Microsoft Office Suite with the ability to learn new technology.

* Web-related skills or adaptability.

* Passion for working with students.

* Commitment to confidentiality.

* Authorized to work in the US legally without sponsorship.

Preferred Requirements * BA in Communication, HR, Organizational Leadership, or studies related to those offered at Moody Bible Institute.

* Committed to growing Christian life and character.

* Strong verbal and written communication skills.

* Demonstrates administrative and organizational giftedness.

* Demonstrated experience in project management, planning, and presentations.

* Goal-oriented and self-directed.

* Works effectively with a diverse student population, faculty, and staff.

* Effectively utilizes available technology and systems in performing job responsibilities.

Work Environment/Conditions Moody Bible Institute is a Christian-based higher education and Media Ministry.

We exist to equip people with the Truth of God's Word.

If you are mission-minded and have a servant's heart, join us as we seek to further impact the Kingdom of God.

This job operates in a professional office environment.

It routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

This is a full-time professional position Monday through Friday, 8:00 am-4:30 pm, and some occasional weekend and evening hours are possible as the academic calendar or program requires.

This position requires four days per week on campus with one work-from-home day as determined and approved by the Vice President of Student Life and Enrollment.

Some travel may be required for this position.

Additional Information Moody Bible Institute is a Christ-centered, multicultural community that values and seeks faculty and staff who are committed to diversity, work effectively with diverse populations, and engage others in ways that honor our rich cultural mosaic and biblical foundation.

Candidates must align with MBI's Christian identity.

Employees are expected to sign a Statement of Faith and adhere to the Community Standards.

We comply with all applicable laws pertaining to nondiscrimination on the basis of race, color, national origin, sex, age, disability, and any other applicable legally protected category.

As a religious institution, we have the right to, and do, require that employees hold beliefs consistent with our Doctrinal Statement and conduct themselves in a manner consistent with our religious beliefs, as explained in our Community Standards.