Transportation Coordinator

Position Type:

Transportation

Date Posted:

5/19/2025

Location:

Transportation Primary Purpose:

Direct and manage district's transportation and vehicle maintenance program. Oversee maintenance of all district-owned vehicles and equipment. Ensure safe and efficient operation of transportation department. Qualifications:

Education/Certification:

Minimum of two years of college/trade school

Special Knowledge/Skills:

Ability to direct and manage operations of a large fleet of vehicles

Knowledge of vehicle repair and maintenance

Ability to manage budget and personnel

Ability to coordinate transportation route system

Hold and maintain certification for state vehicle inspections

Ability to interpret policy, procedures, and data

Strong organizational, communication, and interpersonal skills

Hold and maintain required license to drive a bus.

Experience:

Supervisory experience in operations, preferably with public schools district and experience as a bus driver. Major Responsibilities and Duties:

Routes and Schedule

Prepare and update bus routes and schedules for all schools in district and develop plan to meet future transportation needs.

Coordinate transportation for extracurricular activities and special programs.

Respond to after-hours emergency calls as needed. Operate bus and deliver buses to drivers when breakdowns occur.

Notify bus drivers, schools, and public of any changes in bus routes and schedules. Policy, Reports, and Laws

Implement federal and state law, State Board of Education rule, and board policy in transportation area.

Compile, maintain, file, and present all physical and computerized reports, records, and other documents required in transportation area.

Implement district's student discipline policies and communicate to students expected behavior when using district transportation.

Enforce safety standards that conform with state, federal, and insurance regulations and develop a program of preventive safety.

Develop training options and improvement plans to ensure exemplary operation of transportation department.

Comply with applicable personnel policies.

Prepare data necessary to process transportation payroll. Vehicle Maintenance and Repair

Direct repair of all district-owned vehicles and oversee plans for preventive maintenance.

Process vehicle repair requests and prioritize work orders. Contract for services that cannot be performed in shop.

Monitor fuel deliveries and distribution. Budget and Inventory

Compile budgets and cost estimates based on documented program needs.

Administer transportation budget and ensure that programs are cost-effective and that funds are managed wisely.

Initiate purchases and bids in accordance with budgetary limitations and district policies.

Maintain current inventory of supplies and parts to avoid ordering delays.

Approve and forward invoices for transportation to accounting department.

Recommend disposal of obsolete or worn out vehicles and equipment. Recommend purchase of vehicles as necessary. Student Management

Review student behavior reports and conduct conferences with parents, students, and drivers on disciplinary issues.

Enforce student discipline and suspension of riding privileges for any student who violates rules and regulations. Personnel

Assign bus drivers to routes and find substitutes as needed.

Recruit, train, supervise and evaluate all transportation personnel and make sound recommendations about placement, assignment, retention, discipline, and dismissal.

Prepare, process, and maintain all documents required to verify safety certification and alcohol and drug testing of bus drivers.

Prepare, review, and revise transportation department job descriptions.

Evaluate employee job performance to ensure effectiveness. Safety

Advise administration about inclement weather conditions that may result in the closing of schools or road hazards.

Help with gathering information in investigations of school bus accidents and student safety violations.

Help organize and conduct training programs to promote a safe work environment.

Ensure that transportation equipment is in excellent operating condition.

Perform disaster duty as needed (hurricanes, earthquakes, blizzards, etc.) Other

Attend and make presentations at conferences and school board meetings to discuss innovations and problems in transportation.

Attend professional growth activities to keep abreast of innovative techniques in transportation.

Maintain good rapport with parents and community.

Other duties as assigned.